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UW-Green Bay Office ofAdvancement


General Guidelines:

  • Send 5-6 weeks prior to the event
  • Both electronic invitations and print invitations are acceptable, depending on the audience
  • Spell out all words — do not abbreviate
  • Do not include periods to close sentences, unless in a paragraph format
  • Limit font style to no more than two
  • Standard information to include:
    • Name of host
    • Event type/name/purpose
    • Date
    • Time
    • Place
    • RSVP instructions
    • Attire instructions
    • Event directions/map when appropriate (it is often encouraged to send a reminder the day before the event with a link to provide directions)

The design and content of event invitations and promotional materials with the Chancellor's name must be approved by the Chancellor's Office. Please contact University Advancement (920-465-2074) for approval.

If you need assistance with the design, contact University Marketing and Communication. Allow 6 weeks prior to mailing for design and print bidding.

Sample invitations

Sample Print Invite 2015 Mid-year Convocation Invite

Mail Services

Please visit the UW-Green Bay Mail Center webpage for information on mailing invitations and other helpful information.