Travel Information
Travel Requirements
Meals
Lodging
Transportation
Travel & Transportation FAQs
Travel Expense Report Tips
Travel Requirements |
In-State |
Requires supervisor approval
Within Academic Affairs:
-
Travel by a faculty member who will be absent from one or more
assigned classes as the result of University related travel requires
pre-approval by the Academic Dean
-
Reimbursable expenses (to be claimed on a Travel Expense Report)
including Motor Pool, require pre-approval by the account manager/budget
authority (director, unit chair, etc.)
|
Out-of-State |
Requires pre-approval by a University Officer through use of the campus travel authorization form.
The completed Travel Authorization Form must be forwarded to Diane Eastman, Controller's Office, ONLY when an airfare is involved..
Within Academic Affairs:
-
Pre-approval has been delegated to the budget division level (i.e. Academic Dean/Associate Provost/Director or designee)
-
Travel by a faculty member who will be absent from one or more assigned classes as the result of University related travel requires pre-approval by the Academic Dean
-
Reimbursable expenses (to be claimed on a Travel Expense Report) including Motor Pool, require pre-approval by the account manager/budget authority (director, unit chair, etc.)
|
-Top-
Meals
UW System Travel Regulations
| Timelines for: |
Meal Maximum Amount* |
| In-State |
Out-of-State |
| Breakfast |
Depart home before 6:00 AM |
$8 |
$10 |
| Lunch |
Depart work before 10:30 AM
and return after 2:30 PM |
$9 |
$10 |
| Dinner |
Depart headquarters for overnight travel before 6:00 PM or must return after 7 PM. |
$17 |
$20 |
*Maximum amount includes tax and tip. Tips are limited to 15%.
Expenditures for alcoholic beverages are not reimbursable.
International per diem meal limits are available from the U.S. State department. These rates vary by city and can change monthly. The daily total for international meal per diems should be allocated as follows: Breakfast 20%, Lunch 30%, Dinner 50%. www.oanda.com
-Top-
Lodging
International per diem limits are updated frequently and may rise or fall between the time you plan your trip and the actual trip itself. The rate in effect during the actual trip dates is the limit that applies to your Travel Expense Report.
UW System Travel Regulations
In-State Lodging
- Maximum amount is $70
- $80 maximum for Milwaukee, Racine, or Waukesha Counties
- Use tax exempt card as state and local taxes will not be reimbursed
- Corporate Travel Card must be used to pay for lodging
- Lodging within 50 miles is not reimbursable without written justification and approval of supervisor
- Approved in-state hotels
Out-of-State Lodging
-Top-
-Top-
|
