Academic Rules and Regulations

Definitions | Policies and Practices | Academic Forgiveness | Academic Standing | Academic Suspension | Academic Probation | Class Standing | Grading System & Points | Final Grades | Grades | Grade Changes | Grade Appeals | Pass-No Credit Enrollment | Audit Enrollment | Incompletes | Removal of Incompletes | Class Attendance | Course Adds/Drops | Course Requisites | Recommended Prior Courses | Repeating Courses | Independent/Internship Study | Earning a Second Bachelors Degree | Withdrawal from the University | Late Changes & Withdrawals | All University Honors | Honors in the Major

Definitions

Audit Enrollment
If enrollment capacities permit, a student may audit a course if space is available after students enrolled for credit are accommodated. Special policies apply to reduced-fee auditors and disabled guest students via an application process. Click here (www.uwgb.edu/registrar/forms/index.asp) for more information.

Credit
A quantitative unit used to measure effort devoted to reading, discussion, lecture, and other activities associated with the learning process. In theory, earning one credit requires a minimum of 15 hours of classroom time and an additional 30 hours of out-of-classroom effort. An average student carrying a 15-credit semester load should expect to commit at least 45 hours per week to class attendance, study, and preparation.

Credit Load
The total credits a student is carrying as a program at a given time in a term, for example, at registration or at the end of the semester. All credits, regardless of grading status, count toward credit load for certain purposes.

Maximum Credit Load
A specific limitation of the number of credits a student may carry at any time during a term. A student in good standing may register for up to 18 credits per semester, however, all students are restricted from registering for more than 16 credits until the beginning of the open enrollment period for special students. A student is not allowed to register for credits in excess of 18 without written permission from the provost's designee. This written permission must be gained before the first day of classes. Normally, only honors students are considered for credit overloads. A student on academic probation is limited to a maximum of 16 credits; however, all students on probation are restricted from registering for more than 13 credits until the beginning of the semester.

Minimum Credit Load
A specific minimum number of credits (excluding audit credits) that a student must carry to be eligible for a variety of programs and benefits. A student may register for or reduce a program below 12 credits in a semester with the understanding that for certain purposes he or she will be considered a part-time student. A student who reduces the credit load below 12 credits should check with the appropriate offices about the effect on financial aid, government benefits, athletic eligibility, health insurance coverage, and other programs with credit load eligibility limits.

Attempted or Grade Point Credits
The number of credits taken for a grade that will affect the grade point average. Some attempted credits may not count toward degree credits.

Degree Credits
Those credits that count toward the 120 credits required for a bachelor's degree. Academic support courses do not result in degree credits even though they may have a credit value assigned for measuring credit load for some purposes.

Completed Credits
The number of credits (excluding audit credits) for which a final grade is received. Pass-no credit credits passed, degree credits, and attempted credits are included. Temporary grades of I or N are excluded.

Audited Credits
Credits for courses in which a student chooses to enroll as an auditor. These credits are counted for maximum credit load and fee assessment, but they are of no significance for any other purposes, such as graduation or grade point average. Enrollment as an auditor is subject to special conditions.

P-NC Credits
Pass-no credit is a specific grading option. These credits have no effect on grade point average, but, if passed, may add to the degree credits earned. Students complete a special request form to elect P-NC grading.

Grade Point Average (gpa)
A numerical value derived from dividing the number of grade points earned by the number of credits attempted on a regular grade basis. P-NC, incomplete, and audit grades and credits have no effect on grade point average. Only those courses attempted at UW-Green Bay are included in a student's grade point average. However, transfer grades may be used to compute eligibility for admission to certain majors.

EXAMPLE OF GPA FOR A SEMESTER

Course Grade Credits Grade Points
Art 105 A 3 12
Math 104 BC 4 10
German 102 C 4 08
English Comp 093 P 3 00

Total
11 30

(An A is equal to 4 grade points, a B is equal to 3, and so forth. Three credits earning an A grade equals 12 points.)
30 divided by 11 equals 2.72 grade point average

Cumulative Grade Point Average
Grade point average for all completed terms at UW-Green Bay. It is calculated by dividing the cumulative total grade points earned by the cumulative total grade point credits.

Probation
An advisory warning status assigned to a student who shows lack of academic progress as measured by grade point average. Probation is an advisory warning that improved performance is necessary to continue as a student.

Academic Suspension
A status assigned when a student's record of academic progress and/or achievement is unacceptable. Suspended students are not permitted to continue to enroll at the University.

Good Standing
A status assigned when a student is making adequate academic progress and his or her cumulative grade point average is 2.0 or better.

 

Policies and Practices

Academic Forgiveness

Returning students, who have not earned a baccalaureate degree, and have not enrolled in any courses at UW-Green Bay for a minimum of three consecutive years prior to readmission are eligible to request academic forgiveness. If "academic forgiveness" is granted, all grades received from courses taken three or more years before readmission will be excluded when calculating the student's cumulative grade point average. Requests can be made through the Office of Academic Advising but must be made within 21 calendar days after the last day of final exams of the first semester after readmission.

Academic Standing

All students are expected to maintain certain standards of academic achievement while enrolled at the University. The University is concerned about students whose academic achievements indicate that they are not meeting the expectations of their instructors, or who are experiencing other problems that may be interfering with their studies. An academic warning is an advisory notice that a student should take action to improve his or her performance. Probation and strict probation are formal academic actions that document unacceptable performance on the student's official transcript. An academic suspension action is taken when a student's achievement record indicates a need to interrupt enrolled status. Official academic actions on part-time students are withheld until they have attempted at least 12 credits at UW-Green Bay.

Good Academic Standing
A student is in good academic standing if the student's cumulative resident grade point average is 2.00 or greater. Academic standing is reviewed at the end of each academic term. Every student is expected to maintain at least a 2.00 grade point average on all work carried in every term, including summer session. Students who fail to maintain this minimum grade point average will face academic warning, probation, strict probation, or suspension, as specified.

Academic Probation
A student in good standing will be placed on academic probation if he/she earns a cumulative grade point average of less than 2.00 but greater than 1.00. Academic probation is an advisory warning and is not subject to appeal.

Strict Probation
A student will be allowed no more than two consecutive academic terms to remove him/herself from probation. If a student is on probation and earns a cumulative grade point average of less than 2.00 at the end of the probationary term, he/she will be placed on strict probation. A student on strict probation must regain good academic standing by the end of the strict probationary term in order to continue at the University.

Return to Good Standing
A student on probation or strict probation will be cleared of probation at the end of any term in which a cumulative grade point average of 2.00 or better is attained.

Academic Suspension
A student will be suspended from the University if he/she fails to achieve a cumulative grade point average of 2.00 at the end of a semester on strict probation or if his/her cumulative grade point average falls below 1.00.

Appeals Process
Academic suspension status may be appealed to the provost's designee. Appeals must be filed within the deadline specified in the official suspension notification. The action of the provost's designee may be appealed to the Academic Actions Committee within the deadline specified in the official suspension notification. The decision of the Academic Actions Committee is final. A student who is allowed to continue as a result of an appeal will be placed on suspension waiver, and is subject to any special conditions that may be designated. An academic suspension provides time for a student to give careful thought to the circumstances that resulted in the suspension action. Suspension appeals must include a clear explanation of the circumstances that resulted in inadequate achievement, and a statement explaining how the student proposes to resolve those circumstances.

Students planning to appeal should consider:

  • Are the relevant facts and dates clearly stated and documented?
  • Are the extenuating circumstances cited of an unforeseeable nature?
  • Are relevant recommendations from instructors included, if appropriate?

Readmission Following Academic Suspension
Students who have been suspended may appeal for continued enrollment (see Appeals Process). For students who do not appeal for continued enrollment, or for whom the appeal is denied, the period of the first suspension shall be one regular semester. A student seeking readmission to the University after the expiration of the suspension must make formal application through the Admissions Office. Readmittance cannot be guaranteed. A written request for readmission must accompany formal re-application to the University. A student who is readmitted after suspension will be placed on suspension waiver. If a student is readmitted and fails to regain good academic standing after readmittance, a second suspension will be incurred. The second suspension shall be for a period of two regular semesters.

Class Standing

Class standing is determined by the number of earned credits a student has completed. Class levels are defined as:

Freshman— 23 or fewer earned credits
Sophomore— 24 to 53 earned credits
Junior— 54 to 83 earned credits
Senior— 84 or more earned credits

Grades and Related Policies

Grading System and Grade Points
Grade point averages indicate academic and class standing and are a means of measuring the quality of a student's academic work. Grade point averages are computed on a 4.0 basis. See chart for letter grade point values.

A student who elects to take courses on a pass-no credit basis should be aware of certain restrictions. See the special entry on P-NC grading that appears later in this section.

Since grading standards differ from institution to institution, grades received from other institutions are not used in computing grade point averages. However, transfer grades may be used to compute eligibility for admission to certain programs.

Grade Point Values
Letter Grade Text Grade Points per Credit.
A Excellent 4.0
AB Very Good 3.5
B Good 3.0
BC Above Average 2.5
C Average 2.0
CD Below Average 1.5
D Poor 1.0
F Unacceptable 0.0
WF Unofficial Withdrawal 0.0
P (a "C" grade or better for undergraduate courses) No effect
NC (no credit, letter grade of less than "C") No effect
U Unsatisfactory Audit No effect
S Satisfactory Audit No effect
N No acceptable report from instructor - temporary grade No effect until acceptable grade submitted.
I Incomplete, temporary grade No effect until removed.
DR Dropped Course No effect
W Withdrew No effect

Final Grades
Final grades are posted to the student's transcript and may be accessed via the Student Information System.

Grades
Each student receives a grade from the instructor of a course at the end of a semester or session. Instructors must forward grades to the Registrar's Office no later than 96 hours after the final examination.

Grade Changes
Missing (N) grades or Incomplete (I) grades must be discussed and submitted for permanent change to the student's academic record no later than the last day of classes in the following semester.

Grade Appeals
If a student is dissatisfied and wishes to appeal a particular course grade, he or she must first contact the instructor who issued the grade. If the student is still dissatisfied, he or she may appeal further to the department chair. The chairperson, in turn, consults with the course instructor. If a student wishes to appeal further, he or she should contact the appropriate academic dean who will consult with the instructor and the appropriate chairperson.

Pass-No Credit Enrollment
Students may choose the pass-no credit (P-NC) grading option if they do not want a regular grade in a course that would affect their grade point average. The decision to take a course on a P-NC basis must be made within the first two weeks of a semester. For courses less than 12 weeks duration, the last date to opt for this grading basis can vary, please consult the Registration calendar (www.uwgb.edu/registrar/calendar/index.asp) on the Registrar's webpage. The P-NC request form must be filed in the Office of the Registrar.

Some courses may not be selected on a pass-no credit basis if they are taken to fulfill certain requirements. These include:

  • general education courses
  • courses used to fulfill English Composition and Writing Emphasis (WE) requirements
  • major and minor courses except those offered as P-NC only (includes student teaching, some social work courses, business administration/accounting internship, etc.)
  • honors in the major (478) projects
  • independent study (298, 498) courses

Electives may be taken on a P-NC basis.

For pass-no credit, grades of A, AB, B, BC, or C, are designated "pass." Grades of CD, D, F or WF are designated as NC or "no credit." An NC does not affect grade point average, nor does it add to earned credits.

Students considering applying for graduate or professional schools or transferring to another undergraduate campus should keep in mind that P-NC grading may have an adverse effect on admission. Graduate and professional schools generally prefer letter grades because such grades enable them to better judge potential for academic success. This grading option is not reversible after enrollment.

Audit Enrollment
Students may choose the audit grading option if they want to learn the material in a course but do not want to earn a letter grade. The decision to take a course on an audit basis must be made within the first two weeks of a semester. For courses less than 12 weeks duration the last date to opt for an audited course can vary, please consult the Registration calendar (www.uwgb.edu/registrar/calendar/index.asp) on the Registrar's webpage.

Audit only students can enroll in any undergraduate courses except independent study, internships, and honors projects, professional courses in Education, Nursing, and Social Work; all Adult Degree and Graduate level courses. This grading option is not reversible after enrollment.

Incompletes
If a student is unable to take or complete a final examination or other course work, due to unusual but acceptable circumstances, he or she may arrange with the instructor to receive an incomplete. The instructor files an incomplete grade form and establishes the remaining course requirements due and a deadline for completion. A tentative academic action may be assigned on the basis of grades and credits received in other courses. Tentative actions are reviewed after the incomplete has been converted to a permanent grade.

Incompletes for Graduating Seniors
Students expecting to graduate in December (fall) or May (spring) must have all incompletes removed within 15 working days following the end of the respective term of graduation. August graduates have 10 working days to remove incompletes following the end of the summer session.

Removal of Incompletes
The course instructor sets a specific deadline for removal of an incomplete and informs the student and the Office of the Registrar. If no earlier deadline is specified, an incomplete (I) must be removed no later than the last day of classes during the next semester. If the deadline is not met, the (I) Incomplete grade is lapsed to an F grade that will remain on their permanent academic record.

A student may file a special petition for an exception to the incomplete deadline if bona fide unanticipated extenuating circumstances prevented compliance with the deadline. These circumstances might be valid:

  • The student has serious physical or mental health problems which are documented by statements from a physician or professional counselor.
  • The student has had a death or serious illness in the immediate family and this is documented by a physician's statement.
  • The course instructor is on leave during the semester for removal.

Class Attendance

A student is expected to attend all class sessions. If, for any reason, a student is unable to attend classes during the first week of classes, he or she is responsible for notifying the instructor(s), in writing, of the reason for nonattendance and indicate intentions to complete the course. Failure to attend classes during the first week of the semester may result in an administrative drop by the instructor. Registered students are obligated to pay all fees and penalties as listed on the fee schedule. Failure to attend class does not alter academic or financial obligations.

Course Adds and Drops

NOTE: A week is defined as 7 calendar days, beginning on the first day of a term or session, for the purposes of adds, drops or withdrawal deadlines.

*** Tuition refunds and/or withdrawal fees vary by length of course and date of transaction. Please consult the Fee deadlines (www.uwgb.edu/bursar/feeInformation/index.htm) for the appropriate semester on the Bursar website for more details. Be aware financial deadlines are different from academic deadlines.

Course Adds
Once enrolled, students may add other courses to their programs if such additions do not exceed the maximum credit load limitation and if adds are completed before a specific deadline. During a normal 14-week semester the add period is limited to the first two weeks of classes. For classes scheduled 12 weeks or less in duration, the add deadline varies and is noted on the Registration Calendar (www.uwgb.edu/registrar/calendar/index.asp) on the Registrar webpage. A student may petition for an exception if unforeseeable extenuating circumstances prevented deadline compliance.

Course Drops
The course drop deadline is established to give students ample opportunity to discover what content a course will cover, the type of readings and projects to be assigned, the instructor's teaching style, and the methods of evaluation. In some courses, feedback from a formal evaluation process may not be available before the drop deadline. In such cases, it is the student's responsibility to contact the instructor before the drop deadline to obtain information useful in making the drop decision.

The phases of the course drop policy are:

Through the end of the second week of a 14-week semester or for any course less than 12 weeks in duration, the end of the first week

  • student may drop any course via SIS
  • permanent record shows no drop

The third through sixth weeks for 14-week courses or for any course less than 12 weeks in duration, the second week up to the date in which half the course has been completed

  • student may drop any course via SIS
  • course appears on permanent record with a DR (dropped)

Seventh week through the end of the semester or for any course less than 12 weeks in duration, after half the course has been completed

  • no official drops allowed

Auditions
In performance courses requiring an audition, students are responsible for making their own arrangements for the audition before classes begin.

Courses and Related Policies

Course Requisites
Requisites are included in the course descriptions and the Schedule of Classes and are indicated by the designation P:. Requisites indicate the minimum level of proficiency or background knowledge needed to successfully achieve course objectives.

Recommended Prior Courses
Recommended prior courses are indicated in the course descriptions by the designation REC:. Recommended courses are basically advisory and are usually lower-level courses. Students who have the knowledge or skill recommended for a course may enroll without completing prior recommended courses, but they do so at their own risk. Students cannot expect a course instructor to hold back the progress of a class for those who have not taken the recommended prior courses. If students misjudge their ability to take a course without the recommended prior courses, they may get a much lower grade than they would wish. They also run the risk of feeling compelled to drop the course, thereby losing tuition and book and materials costs.

Repeating Courses
Most courses may be repeated. Repeated courses are designated by the word Repeated after the course listing on the transcript. When a repeated course is complete, the original grade and entry on the transcript remain. However, the credits, grade, and grade points earned for the most recent completion are used to calculate cumulative attempted credits, grade points earned, and grade point average. Courses repeated at another institution have no effect on grade point average at UW-Green Bay.

The University does not guarantee the right to retake any course. Courses may be deactivated, discontinued, or offered on a different schedule.

In addition, based on federal regulations effective July 1, 2011, some repeat coursework may be excluded when evaluating a student's credit load as it relates to federal and/or state financial aid eligibility.

Exceptions to requisites may be made by the course instructor or the instructional unit chairperson. Students who do not meet requisites must have written approval for an exception before enrolling in a course.

Independent and Internship Study

Regular semester add and drop deadlines apply to independent and internship study.

Students may receive credit for independent study under the course numbers 298 for lower-level work or 498 for upper-level work. Enrollment may be for one to four credits per course.

To arrange for an independent study, a student should find an instructor who will support the study. The student must prepare a statement of objectives and a list of readings and/or research projects that will fulfill the objectives. The proposal must be described on a form available for this purpose. This written proposal, approved by the instructor and budgetary chair, must be filed in the Office of the Registrar at the time of registration or course addition.

Independent study courses are subject to these limitations:

  • Independent studies cannot duplicate a regular UW-Green Bay course; independent study is intended to expand the curriculum.
  • A freshman or sophomore must have a minimum cumulative grade point average of 2.5 and a junior or senior must have a minimum of 2.0 to do independent study.
  • Independent study cannot be elected on audit or pass-no credit basis.
  • Independent study may be taken only with a regular member of the UW-Green Bay faculty or academic staff.

Earning a Second Bachelor's Degree at UW-Green Bay

Students who have earned a baccalaureate degree from UW-Green Bay may earn a second, distinct baccalaureate degree by completing a minimum of 30 additional undergraduate credits in residence subsequent to the awarding of the first degree and by satisfying all major requirements for the second degree. The two bachelor degrees earned must have different degree designations (e.g., BS, BA, BAS, BBA, BSN, BSW).

Students with Two or More Majors
Students who declare two or more majors at the same time are granted only one baccalaureate degree and receive only one diploma upon graduation. If the majors declared have different degree designations, then the student must choose which degree they want to receive. All successfully completed majors are recorded on the student's academic transcript.

Withdrawal from the University

Deadlines are established for students who wish to withdraw from all courses and the institution. A decision to withdraw should be given careful consideration in terms of veteran's benefits, athletic eligibility, financial aid, family health insurance coverage, student loan repayment deferral, and other situations which have specific consequences from withdrawal. A student who withdraws from two consecutive semesters must seek readmission to the University to enroll again.

The phases of the withdrawal policy are:
Through the end of the second week of a 14-week semester or for any course less than 12 weeks in duration, the end of the first week

  • student may drop all their courses via SIS
  • student is withdrawn for the semester
  • permanent record shows no grades for courses

The third through sixth weeks for 14-week courses or for any course less than 12 weeks in duration, the second week up to the week in which half the course has been completed

  • student may drop all their courses via SIS
  • student is withdrawn for the semester
  • courses appear on permanent record with DR (dropped) or W (withdrawn) grades

Seventh week through the twelfth week of the semester for any regular 14-week course in a fall or spring semester

  • student must contact Registrar's Office to withdraw for the semester, are not able to withdraw on their own
  • courses appear on permanent record with W (withdrawn) grades

Thirteenth week through the end of the regular 14-week semester or for any course less than 12 weeks in duration, after half the course has been completed

  • no official withdrawals allowed

If a student has not attended classes or taken the final examination in a course, a grade of WF (unofficial withdrawal) is given unless official withdrawal procedures are followed. The DR or W grade and has no effect on grade point average. Any drop or withdrawn course does count as an attempt of a course.

Late Program Changes and Withdrawals

To drop courses after the six-week deadline, or make a complete withdrawal after the normal 12-week deadline students must complete the petition form found at this link, www.uwgb.edu/registrar/forms/. Petitions can be submitted up until the end date of the semester as designated on the Academic Calendar (www.uwgb.edu/registrar/calendar/academic.asp). Generally, petitions will be approved only if one of these criteria can be verified:

  • The student has serious mental or physical health problems verified by statement from a physician or professional counselor.
  • There is a death or prolonged serious illness in the immediate family, also verified by the family physician.
  • Receiving orders being called to military service.

A student, who attended any course in a given term, may not petition to drop a course or completely withdraw from the University under any circumstances after the end date of the semester.

Completed petitions must be turned in at the Registrar's Office. All petitions with appropriate documentation will be evaluated by the Enrollment Review Committee.

All-University Honors

Honors requirements for students who earn baccalaureate degrees are:

  • Cum Laude designation requires a cumulative grade point average from 3.5 to 3.749;
  • Magna Cum Laude designation requires a cumulative grade point average from 3.75 to 3.849;
  • Summa Cum Laude designation requires a cumulative grade point average of 3.85 or higher; or a cumulative grade point average of 3.75 to 3.849 and eligibility for and successful completion of an honors in the major project.

The cumulative grade point average must be achieved on the basis of a minimum of 48 regularly graded (not P-NC or audit) credits taken in residence at UW-Green Bay.

Honors Recognition at Commencement
Students will be recognized at the commencement ceremony and honors cords provided if these two requirements are met: (1) the student's cumulative grade point average meets the minimum requirements at the end of the semester preceding their final term; and (2) graded credits in residence, including credits in progress during her/his final term at UW-Green Bay, total a minimum of 48. Honors designations on transcripts will be based upon the student's complete academic record.

Students with a 3.75 to 3.849 gpa must successfully complete the honors in the major project by the end of the semester preceding the final term to have the summa cum laude designation announced.

Honors in the Major

An honor in the major is different from all-university honors. Rather than a required, cumulative grade point average, the grade point average is calculated on courses required for the major only and there is no residence requirement as with all-university honors. An honor in the major is designed to recognize student excellence within interdisciplinary and disciplinary academic programs.

Honors in the major project may satisfy the requirements for summa cum laude honors as described above.

Eligibility requirements for honors in the major are:

  • Minimum grade point average of 3.50 for all courses required for the major, as indicated on the degree audit;
  • Minimum grade point average of 3.75 for all upper-level courses required for the major, as indicated on the degree audit;
  • Successful completion of an honors in the major project (478 course number).

The honors in the major project should be planned during the junior year. Students should enroll for honors study during the first semester of registration with senior standing (84 or more degree credits) to ensure adequate time to complete it by graduation. Students should consult with sponsoring faculty during the junior year to determine possible special needs for library resources, equipment, supplies or field research.

Regular semester/session add and drop deadlines apply; no P-NC grading is permitted.

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