Policy Statement Regarding Phlash TV Video Production Services

In the event any campus organization/department would like to arrange for Phlash TV to produce video content, the following policy applies:

1. Any organization that seeks to utilize Phlash TV production services need to present its request (phlashtv@uwgb.edu) between three and six weeks prior to the event date or due date depending upon the magnitude of the project (exceptions made on a case-by-case basis at the discretion of Phlash TV leadership).

2. Next the client will be contacted by a representative from Phlash TV to schedule an appointment to discuss the project and fill out our pre-production planning form. If after the pre-production planning session, everything is agreeable to both the client and the Phlash TV representative, the production request will be forwarded to Phlash TV leadership for final approval and scheduling.

3. Approval of production projects is based on a number of factors and is at the full discretion of Phlash TV leadership. A project may be referred to Media Services at any time, or may be declined. The criteria used by Phlash TV leadership includes but is not limited to:

• University status – the client must be affiliated with UW-Green Bay in some way (student, faculty, staff etc.).
• Content – is the content material appropriate for Channel 20 and its stakeholders?  Is it appropriate for Phlash TV staff to be working on?
• Copyright concerns – are there potential copyright violations that cannot be addressed?
• Project timeline – is the timeline feasible?
• Scheduling – number of current projects that overlap / staffing concerns
• Project scope – is the project too large for Phlash TV to take on, and/or can Phlash TV meet the expectations of the client?
• Value – does the project correspond with the Phlash TV and UW-Green Bay mission?

4. If approved, a representative from Phlash TV will continue working with the client to complete all pre-production planning and sign off on a final video production agreement. Any/all significant changes to the project occurring post-approval must be approved by Phlash TV leadership for the project to proceed on schedule.

5. During actual production, the client must meet the requirements that were specified in the production agreement. Any deviation form the plan may result in production challenges that could endanger the project outcome, and will be the responsibility of the client to either remedy or accept the modified outcome. Yet, Phlash TV reserves the right to make modifications in the plan, as needed, to achieve the desired results (every attempt will be made to negotiate these modifications with the client at the time of production).

6. Post-production needs will be addressed according to the pre-production planning form. Any modifications made later will be at the discretion of Phlash TV.