Using the Office Clipboard to Copy & Paste Multiple Items

Office Clipboard works with the standard Copy and Paste commands. Just copy an item to the Office Clipboard to add it to your collection, then paste it from the Office Clipboard into any Office document at any time. The collected items stay on the Office Clipboard until you exit Office.

If you're constantly copying text and data between different Office programs, here's a way to save time by copying multiple items at once. For example, you can copy a chart in Microsoft Excel, switch to Microsoft PowerPoint® and copy a bulleted list, switch to Microsoft Internet Explorer and copy a page of text, and then switch to Microsoft Word and paste the collection of copied items into your document.

Here's how:

In any Office 2003 program, open the Edit menu and choose Office Clipboard to display the Office Clipboard in the Office Task Pane.

Note: Pressing Ctrl-F1 also opens the Task Pane. Select Clipboard from the drop-down box.
Macintosh Users: Open the View menu and select Office Clipboard.

1. Within your document, select a block of text or any item that you want to copy.
2. Copy the item into the Office Clipboard by choosing the Edit, Copy menu command, or click the Copy button on the Clipboard toolbar.
3. Repeat this process until you've copied all the items. The Office Clipboard can hold up to 24 items. If you copy a 25th item, the first item in the Office Clipboard is deleted.
4. To paste all the items at once, click Paste All on the Clipboard toolbar. To paste the items one at a time, click the icon for the item you want to paste. You can paste items as many times as you'd like in various documents.
   
   

Collected items remain in the Office Clipboard until you quit all Office programs running on your computer or click Clear All on the Office Clipboard.

Note: While you can copy items within any program that provides copy and cut functionality, you can paste items only into Microsoft Word, Excel, PowerPoint, Outlook®, or Access.