Travel & Transportation: FAQs


What is the maximum lodging rate for Wisconsin?
See "Lodging" on the Travel Information page.

Only hotel contract vendors may be used. There is the exception when a conference site is being used.


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What is a conference site?
A conference site is where the conference is actually being held—not where the organizer recommends a hotel.


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What are the meal maximums for in-state and out-of-state?
All meal maximums include tax and tip. Tip maximum is 15%.
Meal Maximum Information

On one day meetings or conferences:

  • Departure must be before 6:00 a.m. to be reimbursed for breakfast.
  • Departure must be before 10:30 a.m. and return after 2:30 p.m. to be reimbursed for lunch.
  • Return must be after 7:00 p.m. or depart headquarters for overnight travel before 6:00 p.m. to be reimbursed for dinner.

Meal Information


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What is the mileage rate reimbursement?
See "Private Vehicles" under the "Transportation" heading on the Travel Information page.


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Who is our contract vendor for rental cars?
See "Rental Car " under the "Transportation" heading on the Travel Information page.


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What is needed for reimbursement?

  • Original receipts only.

  • Lodging folio with the breakdown.

  • Airline boarding pass.

  • Completed conference registration form and conference brochure.

  • Original receipt for expenses in excess of $25.00.

  • Meal purchased for someone else, original ITEMIZED receipt is required along with the name of the person(s) the meal is purchased for.

  • Travel Expense Report Tips

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