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Students & Parents
- Why would I go to the Dean of Students Office?
- What if a student has to miss class for more than a day due to severe illness, family emergency, crisis situation or some other unforeseen situation?
- How safe is the UW-Green Bay campus?
- What should my student do if he/she feels that they have not been treated fairly by a faculty or staff member?
- What if my student becomes ill while at UW-Green Bay?
- How is the Dean of Students Office notified of allegations of misconduct?
- What happens
if I am "written" up by an RA on an alleged violation?
- What is a conduct meeting?
- What is a Peer Conduct Review Board?
- What happens after the conduct meeting?
- What is a sanction and some examples of sanctions?
- Will disciplinary actions appear on my record?
- Will parents, potential employers, landlords, or other persons be notified or informed of a disciplinary action or record?
- Where can I go to find more information about the student judicial process?
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| 1. Why would I go to the Dean of Students Office? |
| A. |
The Dean of Students Office can help you work through many
questions and concerns. Students often land in the Dean of
Students Office when they are not clear about where to turn
for help. The staff is focused on problem solving and can
help you if:
- You become extremely ill or have an emergency situation
causing you to miss class. You have to eventually contact
your professors, but we can help you work through this
process in a timely manner.
- Feel like you are at a loss and not getting answers
to your questions. We can point you in the right directions
and help you connect with the appropriate university
staff or faculty member.
- A great place to problem solve and work through complex
issues with a professional staff member.
- Feel you were mistreated and want to find out about
your rights and due process.
- Need a neutral person to mediate or work through issues
you are facing on campus.
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| 2. What if a student has to miss class for more than a day due to severe illness, family emergency, crisis situation or some other unforeseen situation? |
| A. |
The student or parent can call the Dean of Student Office at their earliest opportunity to notify them of the situation and request our staff to notify the faculty for the current semester. When the student returns to campus, they are responsible for negotiating missed class, assignments and exams with each faculty member. Documentation related to the medical or emergency situation may be required. The Dean of Students Staff will work with the student to problem solve and look at options for continuing all classes, dropping, withdrawing, etc. depending on the individual situation and details related to the student’s potential for future success. Emergency and hardship situations tend to be very complex, but the key is to communicate with the faculty and Dean of Student Office to work through the details.
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| 3. How safe is the UW-Green Bay campus? |
| A. |
UW-Green Bay is a safety leader among Wisconsin college campuses, and we work hard to keep safety
a priority on our campus. For complete information about our Public Safety Office, and to view our
Annual Security Report, visit Public
Safety’s Web site. |
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| 4. What should my student do if he/she feels that they have not been treated fairly by a faculty or staff member? |
| A. |
Differences of opinion and misunderstandings can occur in any community and the University of Wisconsin-Green Bay has procedures that ensure your student’s right to file a grievance or make a complaint. Of course approaching the faculty or staff person with which there may be a problem to discuss the issue is usually the first step. Where that fails there are a number of formal grievance procedures that might be appropriate.
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| 5. What if my student becomes ill while at UW-Green Bay? |
| A. |
The Counseling and Health Center is a medical facility
right on campus. Nurses, doctors and counselors are available. Visit the Counseling
and Health Center's Web site for more information.
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| 6. How is the Dean of Students Office notified of allegations of misconduct? |
| A. |
Reports of alleged misconduct can be reported in a number ofdifferent ways: Incident Reports generated by Residence Life staff, Public Safety reports, Faculty and Staff referrals, as well as personal reports from students.
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| 7. What
happens if I am "written up" by an RA on an alleged violation? |
| A. |
You can expect to receive a letter within a couple of days
requiring you to meet with either the Assistant Dean of Students
or the Peer Conduct Review Board for a conduct meeting. The
brochure, "UW Green Bay Student Conduct Process" will
be enclosed with the notification letter, which explains
the disciplinary process.
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| 8. What is a conduct meeting? |
| A. |
It is a meeting held for the purpose of reviewing the incident report and specifically discussing the student’s behavior and the basis for the allegations, ascertaining the facts and determining responsibility. During the meeting the student will have the opportunity to share information and discuss the incident.
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| 9. What is a Peer Conduct Review Board? |
| A. |
It is a board of student peers who have applied and been selected to serve on the board for an academic year. There are three boards comprised of four students and a staff advisor, who review incidents and hold conduct meetings. The Boards determine findings of responsibilityand submit recommendations for sanctions to the Dean of Students who makes the final decision.
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| 10. What happens after the conduct meeting? |
| A. |
Based upon the information presented during the conduct meeting, a determination is made with regards to responsibility for the alleged violation(s). If a student is found not responsible, the matter is considered resolved and no further action is taken. The student will be notified of the finding by letter.
If a student is found responsible for violating student conduct/University policy, sanctions will be determined and the student will be informed in writing of the decision, the required sanctions, and the deadlines for completion.
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| 11. What is a sanction and some examples of sanctions? |
| A. |
A sanction is a penalty for violating the Student Conduct Policy/University policy. The sanction(s) provides the student with the opportunity to examine behavior and decision-making. In addition to encouraging the growth and development of the student, sanctions serve as a deterrent for future misconduct, provide accountability for misconduct and protect the University community.
Sanctions can range from a written reprimand to permanent expulsion from the University. Examples of commonly assigned sanctions include: Residence Life probation, Insight Group, Community Service, or a creative sanction. Creative sanctions may involve writing a paper, or developing an informational brochure for your apartment or residence hall.
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| 12. Will disciplinary actions appear on my record? |
| A. |
Disciplinary actions do not appear on the official academic transcript. A separate disciplinary file is maintained in the Dean of Students Office for a period of seven years and then confidentially destroyed.
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| 13. Will parents, potential employers, landlords, or other persons be notified or informed of a disciplinary action or record? |
| A. |
All student records are confidential and information will not be released to parents, potential employers, or landlords without the written consent of the student. University officials may have access to records on a need-to-know basis.
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| 14. Where can I go to find more information about the student judicial process? |
| A. |
Copies of policies pertaining to discipline, such as, Student Conduct Policy, Student Nonacademic Disciplinary Procedures, Student Academic Disciplinary Procedures, Conduct on University Lands, and other related policies are available from the Dean of Students Office, located in the Student Services Building, 2000, or in the Judicial
Affairs section of this site.
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