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The Handbook
 Documentation Conversion / Books on Tape or CD
Description
The Document Conversion Service (DCS) is provided by the Disability Services Office and is responsible for
providing course materials in alternative formats to UW-Green Bay students with documented disabilities.
Students who are registered with DS Office may be eligible to receive all or part of their course materials
in an alternative format.
It is the policy of the DS Office to provide alternative media of course materials to qualified students in
such a manner that the documents converted serve as an effective accommodation ensuring students have equal
access to the educational materials.
When students use multiple formats (e.g., digital CD, Kurzweil, audio cassette), the format most readily
available will be provided. Additionally, the DS Office will not convert already existing texts readily
available in an accessible format to another format. For example, print material available on digital CD will
not be converted to electronic text. In order to fully participate in the document conversion service, students
are expected to familiarize themselves with all conversion options (audio cassette, digital CD, E-Text, etc.)
and use the technology made available on campus, via loan through the DS Office, or through personal purchase.
Additionally, texts available directly from the publisher or materials posted on the World Wide Web are to be
independently obtained by the student.
Policies
- Materials submitted at least eight (8) weeks prior to the start of class, and accompanied by a syllabus, will be converted
to alternative formats and available prior to the syllabus due date. Any materials arriving after the eight-week deadline will
be processed and made available as soon as possible. Converting highly technical material into Braille or tactile graphics will
typically require more time.
- The CDS will work with the Phoenix Bookstore, faculty, RFB&D and publishers to obtain the alternative media.
- Because textbooks are copyrighted material, copyright law requires a student to own a physical copy of the textbook being
requested in alternative format and that accessible formats cannot be duplicated or shared.
- Students are responsible for picking up the materials at the DS Office, unless otherwise specified. Failure to pick up
materials can warrant in a hold on future documentation conversion services until meeting with the CDS.
Procedures
- The CDS first determines that text conversion services are warranted.
- The student and CDS review the Document Conversion Policies and Procedures and the CDS determines which alternate formats
the student will use.
- The CDS facilitates the training and provision of the converted materials when requested by student.
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