Fleet Vehicles - Billing
Purpose • Vehicle Use • Reservations • Billing
The completed Fleet Vehicle Confirmation Form
serves as an invoice for billing purposes. A confirmation form will
be emailed to you after your reservation has been made. It is the
driver's responsibility to record the STARTING and ENDING milieage
on this form then return it with the clipboard,
car keys, and fuel card at the end of the
trip or a $20.00 fee will
be charged.
Car fleet chargeback rates are as follows and are subject to change:
| Sedans | $.35/mile and $20.00 per day |
| Mini Vans | $.37/mile and $20.00 per day |
| A sliding mileage rate has been implemented to account for fuel price fluctuations from a base of $2.40/gallon. The rate will raise or lower $0.01/mile for every $0.20/gal fuel price change from the base rate. | |
| Late cancellation fee (notice given less than 24 hours prior to the reserved date/time. |
$20.00 |
| Refueling charge if vehicle is not refueled when returned. |
$20.00 |
| Excessive cleaning and garbage removal charge. |
$20.00 |
| Late return fee for vehicles returned late without prior approval. | $20.00 |
| Clipboard returned without chargeback paperwork or incomplete paperwork | $20.00 |
| User takes own vehicle even though
a fleet car is available |
$..352/mile |
| No car available | $..51/mile reimbursable |