Fleet Vehicles - Vehicle Use

Purpose   •   Vehicle Use   •   Reservations   •   Billing

All drivers must present a Fleet Vehicle Confirmation Form signed by their Budget Supervisor when picking up a vehicle. The form must be returned with the STARTING and ENDING mileage recorded from the trip along with the keys, fuel card, and clipboard. All credit card receipts should be attached. Drivers should note any problems with the vehicle on the form attached to the clipboard. Drivers should remove any litter and personal belongings from the vehicle when it is returned. Vehicles that are returned with an excessively messy interior will be subject  to a $20.00 cleaning fee. Vehicles should be returned with a full tank of gas as a courtesy to other users.   If the vehicle is not refueled the customer will be charged a $20.00 fee to cover labor costs to fuel vehicles off campus. 

As a courtesy to other users there is a 24 hour cancellation notice required.  For notice given less than 24 hours prior to the reserved date/time there will be a $20.00 fee accessed.  There will also be a $20.00 late return fee if vehicles are returned late without prior approval.

All accidents should be reported to the local authorities, as well as the Motor Pool Office. Should a vehicle fail to operate properly, drivers should call the Motor Pool Office for assistance. If an accident or breakdown occurs after normal building hours, the driver should call (920) 465-2523.