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| Standards of Academic Progress |
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STANDARDS OF ACADEMIC PROGRESS FOR FEDERAL
FINANCIAL AID RECIPIENTS
UW-Green Bay January 1996
Students attending the University of Wisconsin-Green Bay should be aware
of the satisfactory progress standards, which must be met by students who
desire to receive financial aid. Students who apply for aid in the future
must have been meeting these requirements for periods of enrollment prior
to receiving aid.
The federal regulations published in the October 6, 1983 Federal Register
Part 668.16 and amended in October 1994, are the pertinent sources governing
the following institutional policy. In order to comply with the regulations
and the introductory comments, the following policy shall be enforced for
UWGB aid recipients effective January 1, 1996.
ELIGIBILITY FOR STUDENT FINANCIAL AID
In order to participate in Title IV student financial aid programs, (which
include: Pell Grant, Supplemental Educational Opportunity Grant, Talent Incentive
Program, Work-Study Program, Perkins Loan, and Stafford Student Loan), an
institution must establish and apply reasonable qualitative and quantitative
standards for measuring whether a student is maintaining satisfactory progress
toward a degree.
UNDERGRADUATE STUDENTS
- Duration of Eligibility. Students enrolling on a full-time basis (12
credits or more) are eligible to receive financial aid for a maximum
of 6 years or 12 semesters. (Assuming a standard enrollment of 8 semesters
X 150%=12 semesters)
Students enrolling on a part-time basis (6 to 11 credits) are eligible
to receive financial aid for a maximum of 11 years or 22 part-time semesters.
If a student enrolls for some semesters as a full-time student and for
others as a part-time student, a proportioned total number of semesters
will be computed. Attendance during summer session for 3 credits or more
will be counted as one part-time semester.
Regulation changes to CFR 668.16 (e) provide a measure against which
institutions can evaluate their existing SOAP policies. Institutions
have the option of measuring progress by calculating either semester
or credit completion times 150%. UWGB's policy uses 150% of an assumed
8 semester graduation time frame. However, in some instances it may be
advantageous to asses the student’s progress at 150% of credits rather
than semesters. For example, if a student is completing a double major,
the semester total may exceed 12 semesters but the credit total allowed
may not exceed the 150% rule. (120 CR X 150%=180CR)
Special programs that have published lengths, which exceed 8 semesters,
will be calculated at 150% of their published length. An example would
be the Teacher Certification Program, which has 140 credits, 9.5-semeter
program lengths. Students enrolled in the Teacher Certification Program
will have a 14-semester enrollment limit. (10X150%=14 semesters).
- Credit Hours to be completed. Students will be measured by the number
of credits they complete per semester. The credits attempted for the
semester will be established at the end of the add/drop period. Students
must complete a minimum of 75% of their credits as measured at the end
of the semester. Failure to complete at least 75% of the credits attempted
will result in the student being placed on a warning status for the next
semester. If a student fails to complete a minimum of 75% of their credits
for two consecutive semesters they will be ineligible for further financial
aid.
ADULT DEGREE STUDENTS
The Adult Degree students must satisfactorily complete contract work in
progress before new aid may be provided for an equivalent of 12 full-time
semesters.
The Adult Degree students will often take course work that starts during
the normal semester but ends after the normal timeframe of the semester.
The completion rate for this student group will be monitored closely to
insure that the students comply with SAP policies and that they are being
treated fairly given the unique academic program they are engaged in.
GRADUATE STUDENTS
- Duration of Eligibility. Graduate students enrolled in a Master's
Degree program may receive financial aid for a maximum of 3 years or
6 semesters as full-time students and for a maximum of 5 years or 10
semesters as part-time students. Attendance during summer school for
3 or more credits will be counted as one part-time semester.
- Credit Hours to be completed. A graduate student is expected to complete 75% of the courses they enroll in to stay in good standing. Less than 75% completion will put the student in a warning status and 2 consecutive semesters of less than 75% work will result in an ineligible status. Incomplete courses are considered not completed and will affect the 75% calculation.
- Thesis Credits: The standard for thesis credits is 6 credits, a number of students engage in projects that warrant more than 6 credits so, using the 150% SAP rule, we will fund a maximum of 9 thesis credits.
TRANSFER STUDENTS
Transfer student credits will be calculated using the same scale as continuing
students. When appropriate we will review the transfer credit evaluations
to determine if the transfer credit totals include credits that were not used
to complete major, minor or elective credits. In those cases where unusable
credits are part of the total we will do a manual calculation of credits
to establish an accurate baseline.
REHABING SAP STATUS
Students on a warning status can go back to good status if they have a
successful semester. For example, if a student is on a warning status
because they did not complete 75% of their classes in the prior semester
but do complete 75% or more of their classes in the current semester
they willl be in good standing for the subsequent semester. Students
with a cumulative GPA of less than 2.0 who are in their 4th semester
or beyond will automatically be ineligible for further aid. The Financial
Aid Review Committee may allow one probationary semester based on student
appeal.
GPA REQUIREMENT
Students must have attained a minimum of a 2.0 cumulative GPA by the end
of their 4th semester of enrollment at UW-Green Bay. Exceptions for part
time students, students enrolled for P/NC courses and special circumstances
appeals will be made on a case by case basis.
GENERAL INFORMATION
- Credit hour enrollment will be established by the number of credits
enrolled as of the end of the drop/add for any term.
- Successful completion means that a grade of A, B, C, D or P was earned.
- Other aid regulations must be adhered to, and may limit aid awards
to students because of other program regulations.
- Remedial courses successfully completed are acceptable as a measure
of academic progress.
- Withdrawals after the drop/add period of classes are considered in
the same way as an unsuccessfully completed class.
- Incompletes are considered unsuccessfully completed classes. Students
may appeal the SAP decision after the class has been completed.
- Review. A review of each aid recipient's eligibility will be made at
the end of each semester. Notification of a "warning" or "ineligibility" status
will be sent to students at that time. Students on "warning" status will
be reviewed at the end of the next semester to determine continued aid
eligibility. Students will be eligible to receive aid during the initial
warning period.
- Ineligibility for Aid. If a student has not made adequate progress,
the student will be ineligible for additional aid. In order to again
become eligible for aid, the student must enroll and earn sufficient
credits to regain good standing as established by the Financial Aid Review
Committee.
- Mitigating Circumstances and Appeal. In implementing these regulations,
special review and consideration will be granted for mitigating circumstances.
These will be reviewed by the Financial Aid Review Committee which will
consider such circumstances as amount of time out of school, illness,
full-time employment, changing majors, etc.
- Implementation Procedures. Since the previously in-force academic progress
policy had to be revised, there will be a transitional phase-in for students
who are meeting the old guidelines, but are not in compliance with these
new standards. As of September, 1984, each student will have a semester
starting point calculated from which future completion requirements will
be measured. This starting point will be either the total number of semesters
for which a student has been enrolled or the cumulative total of successfully
completed credits, whichever is most advantageous to the student.
Based upon the required credit completion scale, the student must achieve
both the cumulative total and per semester credits for the subsequent semester
in order to avoid probationary or termination status.
This policy is subject to review as needed. For additional information, contact
the Financial Aid Office, (920) 465-2075.
Approved by Admissions-Financial Aid Advisory Committee February 1, 1984
Approved by UWGB Faculty Senate May 2, 1984
Updated May, 2001; May, 2003; February, 2006
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