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| Standards of Academic Progress |
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STANDARDS OF ACADEMIC PROGRESS FOR FEDERAL FINANCIAL AID RECIPIENTS
UW-Green Bay January 1996
Students attending the University of Wisconsin-Green Bay should be aware of the satisfactory progress standards,
which must be met by students who desire to receive financial aid. Students who apply for aid in the future must
have been meeting these requirements for periods of enrollment prior to receiving aid.
The federal regulations published in the October 6, 1983 Federal Register Part 668.16 and amended in October 1994,
are the pertinent sources governing the following institutional policy. In order to comply with the regulations and
the introductory comments, the following policy shall be enforced for UWGB aid recipients effective January 1, 1996.
ELIGIBILITY FOR STUDENT FINANCIAL AID
In order to participate in Title IV student financial aid programs, (which include: Pell Grant, Supplemental
Educational Opportunity Grant, Talent Incentive Program, Work-Study Program, Perkins Loan, and Stafford Student
Loan), an institution must establish and apply reasonable qualitative and quantitative standards for measuring
whether a student is maintaining satisfactory progress toward a degree.
UNDERGRADUATE STUDENTS
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Duration of Eligibility. Students enrolling on a full-time basis (12 credits or more) are eligible to receive
financial aid for a maximum of 6 years or 12 semesters. (Assuming a standard enrollment of 8 semesters X 150%=12
semesters)
Students enrolling on a part-time basis (6 to 11 credits) are eligible to receive financial aid for a maximum of 11
years or 22 part-time semesters.
If a student enrolls for some semesters as a full-time student and for others as a part-time student, a proportioned
total number of semesters will be computed. Attendance during summer session for 3 credits or more will be counted
as one part-time semester.
Regulation changes to CFR 668.16 (e) provide a measure against which institutions can evaluate
their existing SOAP
policies. Institutions have the option of measuring progress by calculating either semester or credit completion
times 150%. UWGB's policy uses 150% of an assumed 8 semester graduation time frame. However, in some instances it
may be advantageous to asses the student’s progress at 150% of credits rather than semesters. For example, if a
student is completing a double major, the semester total may exceed 12 semesters but the credit total allowed may
not exceed the 150% rule. (120 CR X 150%=180CR)
Special programs that have published lengths, which exceed 8 semesters, will be calculated at 150% of their published
length. An example would be the Teacher Certification Program, which has 140 credits, 9.5-semeter program lengths.
Students enrolled in the Teacher Certification Program will have a 14-semester enrollment limit.
(10X150%=14 semesters).
- Credit Hours to be completed. Students will be measured by the number of credits they complete per semester.
The credits attempted for the semester will be established at the end of the add/drop period. Students must complete
a minimum of 75% of their credits as measured at the end of the semester. Failure to complete at least 75% of the
credits attempted will result in the student being placed on a warning status for the next semester. If a student
fails to complete a minimum of 75% of their credits for two consecutive semesters they will be ineligible for further
financial aid.
ADULT DEGREE STUDENTS
The Adult Degree students must satisfactorily complete contract work in progress before new aid may be provided for an equivalent of
12 full-time semesters.
The Adult Degree students will often take course work that starts during the normal semester but ends after the
normal timeframe of the semester. The completion rate for this student group will be monitored closely to insure
that the students comply with SAP policies and that they are being treated fairly given the unique academic program
they are engaged in.
GRADUATE STUDENTS
-
Duration of Eligibility. Graduate students enrolled in a Master's Degree program may receive financial aid for a
maximum of 3 years or 6 semesters as full-time students and for a maximum of 5 years or 10 semesters as part-time
students. Attendance during summer school for 3 or more credits will be counted as one part-time semester.
- Credit Hours to be completed. A graduate student is expected to complete 75% of the courses they enroll in to stay in good standing. Less than 75% completion will put the student in a warning status and 2 consecutive semesters of less than 75% work will result in an ineligible status. Incomplete courses are considered not completed and will affect the 75% calculation.
- Thesis Credits: The standard for thesis credits is 6 credits, a number of students engage in projects that warrant more than 6 credits so, using the 150% SAP rule, we will fund a maximum of 9 thesis credits.
TRANSFER STUDENTS
Transfer student credits will be calculated using the same scale as continuing students. When appropriate, we will
review the transfer credit evaluations to determine if the transfer credit totals include credits that
were not used to
complete major, minor or elective credits. In those cases where unusable credits are part of the total we will do a
manual calculation of credits to establish an accurate baseline.
REHABING SAP STATUS
Students on a warning status can go back to good status if they have a successful semester. For example, if a
student is on a warning status because they did not complete 75% of their classes in the prior semester but do
complete 75% or more of their classes in the current semester they willl be in good standing for the subsequent
semester. Students with a cumulative GPA of less than 2.0 who are in their 4th semester or beyond will automatically
be ineligible for further aid. The Financial Aid Review Committee may allow one probationary semester based on
student appeal.
GPA REQUIREMENT
Students must have attained a minimum of a 2.0 cumulative GPA by the end of their 4th semester of enrollment at
UW-Green Bay. Exceptions for part time students, students enrolled for P/NC courses and special circumstances
appeals will be made on a case by case basis.
GENERAL INFORMATION
- Credit hour enrollment will be established by the number of credits enrolled as of the end of the drop/add for
any term.
- Successful completion means that a grade of A, B, C, D or P was earned.
- Other aid regulations must be adhered to, and may limit aid awards to students because of other program
regulations.
- Remedial courses successfully completed are acceptable as a measure of academic progress.
- Withdrawals after the drop/add period of classes are considered in the same way as an unsuccessfully completed
class.
- Incompletes are considered unsuccessfully completed classes. Students may appeal the SAP decision after the
class has been completed.
- Review. A review of each aid recipient's eligibility will be made at the end of each semester. Notification of
a "warning" or "ineligibility" status will be sent to students at that time. Students on "warning" status will be
reviewed at the end of the next semester to determine continued aid eligibility. Students will be eligible to
receive aid during the initial warning period.
- Ineligibility for Aid. If a student has not made adequate progress, the student will be ineligible for
additional aid. In order to again become eligible for aid, the student must enroll and earn sufficient credits
to regain good standing as established by the Financial Aid Review Committee.
- Mitigating Circumstances and Appeal. In implementing these regulations, special review and consideration will
be granted for mitigating circumstances. These will be reviewed
by the Financial Aid Review Committee which will
consider such circumstances as amount of time out of school, illness, full-time employment, changing majors, etc.
- Implementation Procedures. Since the previously in-force academic progress policy had to be revised, there will
be a transitional phase-in for students who are meeting the old guidelines, but are not in compliance with these new
standards. As of September, 1984, each student will have a semester starting point calculated from which future
completion requirements will be measured. This starting point will be either the total number of semesters for which
a student has been enrolled or the cumulative total of successfully completed credits, whichever is most advantageous
to the student.
Based upon the required credit completion scale, the student must achieve both the cumulative total and per semester
credits for the subsequent semester in order to avoid probationary or termination status.
This policy is subject to review as needed. For additional information, contact the Financial Aid Office, (920)
465-2075.
Approved by Admissions-Financial Aid Advisory Committee February 1, 1984
Approved by UWGB Faculty Senate May 2, 1984
Updated May, 2001; May, 2003; February, 2006
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