skip to content

Green Bay One Stop Shop

Withdrawing from all Classes

A withdrawal occurs after the start of the semester and it means you are dropping all of your classes and leaving UWGB for the current term. Before you withdraw, make sure you understand the ramifications and your financial responsibility. The information below is for Fall and Spring semesters only. If you need information about withdrawing from Summer session or from Non-Standard Sessions call us at 920-465-2111.

Students who withdraw during the first week of classes are refunded 100% of tuition paid, but are assessed a $50 withdrawal fee. The exact dates can be see here. These dropped classes are not reflected on the transcript.

Students who withdraw during the second week of classes are refunded 100% of tuition paid, but are assessed a $100 withdrawal fee. The exact dates can be see here. These dropped classes are not reflected on the transcript.

Students who withdraw during the third and fourth week of classes are refunded 50% of tuition paid (the other 50% is retained by UW-Green Bay). The exact dates can be seen here. These dropped classes are recorded with a W on the transcript and date of withdrawal, which has no academic impact.

Students who withdraw during the fifth week of classes through the last day to drop deadline are refunded 0% of tuition paid (the student remains responsible for 100%). These dropped classes are recorded with a W on the transcript and date of withdrawal, which has no academic impact.

If you are eligible for refund on tuition, it will available in the original format paid within 2-3 weeks.

If You Have Financial Aid

  1. Some or all of the financial aid you received this term may be owed back to UW-Green Bay. This is due to the return of Title IV funds received for the time period which you were enrolled and how much financial aid may be kept and how much must be returned. The amount is determined in part by how much of the semester has already been completed. Monitor SIS for any changes.
  2. Student’s who withdraw, might not meet Standards of Academic Progress (SAP), and might become ineligible for aid. View SAP requirements here.
  3. Exit counseling paperwork for Perkins or Federal Direct Loans will be sent and must be completed. Even if you are attending elsewhere, you’re still exiting UW-Green Bay.
  4. If you are not enrolling half-time elsewhere, repayment begins 9 months after last date of attendance for Perkins loans, and 6 months after last date of attendance for Federal Direct Loans.
  5. Financial aid does not transfer. Students who wish to be awarded financial aid at another college must add that college’s school code to their FAFSA.

If You Have Housing

  1. You must speak directly with housing or call 920-465-2040 to ensure proper check out.

If You Paid for Pass Points, Dining, Parking or Books

  1. Pass Points Refund: You will receive a refund within 2-4 weeks by submitting the on-line form. Contact University ID Services for questions at 920-465-2400. There is a $25 administrative fee.
  2. Dining Refunds: If you lived in the residence halls University ID Services will automatically pro-rate your refund, if eligible within 2-4 weeks. Commuters and students living in the apartments need to contact University ID Services at 920-465-2400.
  3. Parking Decal Refund: Contact the Student Billing Office for questions at 920-465-2224.
  4. Books Refund: Stop by or call 920-465-2323 for return policy questions.
  5. Miscellaneous Items: If you have items that belong to UW-Green Bay (clickers, library books, or other materials) return them to the appropriate offices.

If You Are Transferring to Another University

If you are transferring to another University, that college’s Admissions and Financial Aid offices will want to know what classes were attempted and completed at UW-Green Bay. You can request an official transcript through your SIS account. Before requesting a transcript, be sure that all grades are posted on your transcript.

If you wish to take classes the immediate semester after you withdraw, you will not be required to re-apply. Beyond this timeframe you will need to re-apply for admission.

If You Are Ready to Withdraw

Students can withdraw from the University by dropping all courses via SIS or contacting the Registrar’s office through the drop deadline. After the drop deadline students MUST contact the Registrar’s office to withdraw as they are unable to do so on their own. This option is available through the withdrawal deadline date. A W (Withdrawal) grade will be recorded for the individual courses an a withdrawal date is also annotated on your transcript. During this time frame students need to review the Bursar’s fee schedule for refund and payment information. Academic and financial deadlines do not coincide. Please Note: Summer and Winter terms have shorter refund periods.

After the Withdrawal Deadlines

After the withdraw deadline students must submit a Petition for Late Withdrawal and request permission to withdraw from UW-Green Bay (drop all classes). These are reviewed by the Enrollment Review Committee (ERC) and only granted for documented medical or military circumstances, or death of an immediate family member. The ERC notifies students via email if their request is approved or denied. During this time frame, students are refunded 0% and remain responsible for 100% of tuition.

Other Options Besides Withdrawing

Students who are unable to withdrawal because the deadline has passed, or who have been denied a late withdrawal, may consider retaking the courses in a different term. Check out all those details here. In some cases, an incomplete grade may be arranged if your professor permits. See those details here.