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Housing and Residence Life

Check-In/Check-Out

If you are arriving to campus, welcome to UW-Green Bay and student housing! We are confident your experience living on campus will be a positive one, with many exciting opportunities to meet friends, participant in activities and events, and enjoy your campus experience.

Students arriving or departing University housing, or changing rooms/apartments are required to check in and check out of their accommodation. Check-in consists of four important steps:

  • Step 1: Pre-Check-In
  • Step 2: View Check-In / Assignment Information
  • Step 3: Arrival / Check-in on your appropriate move-in day
  • Step 4: Inspecting your room/apartment / submitting your Room Condition Report

Step 1: Pre-Check-In (must be complete prior to your arrival)

To expedite the check-in process, all residents are required to complete certain pre-check-in steps online prior to their arrival. Please do so using our EXPRESS CHECK-IN site.

Even after completing this pre-check-in process, it is critical that you officially check-in upon arrival as explained in step 3 below. If you do not officially check in upon arrival, your card will not allow you access to your room / apartment.

Step 2:Check-In / Assignment Information

After completion of pre-check-in, you are eligible to view your check-in and assignment information via the Express Check-In site. Including:

  • Date and time you are required to check in (you may be provided with check-in appointment date/time options to select from, depending upon your move-in date)
  • Name and address of your check-in station (not necessarily where you will be living)
  • Name and address of the your building of residence
  • Roommate contact information
  • Mailbox number and combination

Step 3: Arrival / Check-In

Reminder: When you arrive to campus during your scheduled check-in time, you need to check-in at your assigned check-in station prior to moving in. You will not have access to your room or apartment until you check-in at the appropriate check-in station.

  • When you arrive, park at the building you are assigned to move in to, and then walk to the nearby building assigned as your check-in station.
  • When checking in, you must have your Campus ID card with you.
  • If family or friends are accompanying you, we suggest they unload your belongings while you check in
  • For apartment residents, be sure to move in to the exact bedroom assigned to you (found by looking at the bed space letter at the end of your apt/room number).
  • As soon as you are done moving in, you must move your car(s) to a nearby parking lot.

Step 4: Room Inspection / Room Condition

Within 72 hours of your move-in date, it is very important to inspect your room and complete a Room Condition Report online using the Express Check-In site. Room Condition Report:

  • Missing items
  • Normal wear and tear / minor damages that don't require timely repair
  • Cleaning requests for rooms / apartment not in move-in condition
  • Repair requests for items that need repair as soon as possible
  • The Office of Residence Life takes pride in providing you with a fully furnished room or apartment that is clean and well-maintained.
  • Please let us know if anything is missing or in need of cleaning or repair. This will allow Residence Life to respond appropriately and will protect you from being billed for items upon check-out

Maintenance Requests:

Maintenance Requests that come up after you have already submitted your room condition report may be submitted online using the standard maintenance request form. Normal wear and tear items will not result in a charge.

Departures: Check-out

Students departing university housing or changing rooms/apartments are required to check out of their accommodation on the Express Check-Out system (and if applicable, check in to their new accommodation). It is recommended that you do so AFTER you have moved all of your belongings out of the room and cleaned it. When you check-out online, your building access will be removed at 10:00 p.m. that evening.

 It is your responsibility to clean your room/apartment, remove your belongings and trash, and report any damages that have occurred while living in your room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment

Students failing to follow check-in/out procedures will be charged a $50 fee. For more information about cleaning, damages, etc. see check-out resources.

If you are ready to depart, login to Express Check-Out online. Kiosk computers are available in the Community Center/Residence Life Office, if needed.

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