DCA Administration Procedures (WPEC Represented)

  1. The employee's supervisor completes the DCA Form and forwards it through the department's chain of command to the appropriate Area Leader for review and action. Equal consideration will be given to eligible employees.

  2. The Area Leader approves, modifies or denies the DCA recommendation, then forwards to Human Resources. If the request is modified or denied, the Area Leader will notify the employee’s supervisor.

  3. Human Resources reviews the approved request to verify eligibility of nominee and determines if the DCA criterion is met.

    4. Note: DCAs greater than 2 within range pay steps must receive prior approval from UW System Administration.

  4. If the DCA request is approved, Human Resources will: (1) prepare an acknowledgment letter that informs the employee of the approved award; (2) notify payroll to process the award; and (3) file a copy of the acknowledgment letter in the employee’s personnel file.

  5. If the DCA request is denied, Human Resources will keep a copy in a separate file.