Limited Term Employment Packet
All forms should be printed, filled out and then routed for signature. The completed forms should be sent to Human Resources for processing. The following is a list of items that are needed to complete the LTE process:
- LTE Information Page Should be shown to the Employee
- Request for a Limited Term Employee (completed by the supervisor)
- Veterans New Hire Form (completed by the LTE)
- Disability Self Identification Form (completed by the employee)
- W-4 Employee Withholding Form (completed by the LTE)
- I-9 Form (completed by the LTE)
- Work Rules (completed by the supervisor and LTE)
- Direct Deposit Form (completed by the LTE)
- LTEs under 18 years of age must obtain a work permit
Departments that are recruiting for Limited Term Employees may have candidates complete the UW-Green Bay Employment Application for Classified Employment.
The Request for a Limited Term Employee form must be complete when it is submitted to Human Resources, because it will serve as the authorization for creating the appointment. It will take the place of the Personnel Action form (PA). All forms that are not completed will be returned to the sender and will not be processed until all the information is provided.
If the new Limited Term Employee was previously a student employee or held another appointment on the UW-Green Bay campus and has not had a break in service they will not be required to complete the I-9 or W-4 forms. They may choose to complete the W-4 form if they would like to change their tax deductions or have an address change. A break in service is defined as a person who resigns or is terminated and there is a break in service of even one day; therefore, a new I-9 must be completed (or the old one updated, if the re-hire is within three years of the completion of the original I-9) upon return to work. Employees that are required to complete I-9 forms must see the department’s Authorized Representative or Joan Keberlein in Human Resources.
Supervisors should print the work rules and the LTE Information page to go over with the employee at the time of hire. The employee may retain those documents for their own records.
The University utilizes Direct Deposit for making payroll payments. All Faculty & Staff are required to participate. Pay is deposited into the financial institution of the employee’s choosing. If an LTE is unable to establish a banking relationship, then the LTE should contact the Payroll Office at 465-2816 to discuss their situation. Employees unfamiliar with this service can access the Direct Deposit Frequently Asked Questions (FAQ). Seasonal LTEs who are not on the payroll for longer than 8 months must complete a new Direct Deposit Authorization Form.
LTEs are required to complete all hiring documents as soon as possible and cannot be scheduled for work before doing so.
Employees that work more that 30 days will be automatically given an email address and computer access. Supervisors need to make arrangements for LTEs to check their email and print their earning statement on work time.
Resumes of applicants seeking Limited Term Employment may be obtained from the Office of Human Resources.