University of Wisconsin - Green Bay
Special Note: To be eligible to apply for this position, you must have taken the Office Support exam within the last year. Your civil service score must be 70 or higher at the appropriate level of the vacancy (entry, intermediate, or advanced) and you must apply within 1 year of your exam date. Please check your Wisc.Jobs Job Cart to ensure that you have a current passing score for this position.
Position: University Services Associate 1 (75%) CURRENT OFFICE SUPPORT VACANCY
Posting Date: December 11, 2012
Position Number: C305
Essential Job Functions: This position will serve as the Center for the Advancement of Teaching and Learning (CATL) office program assistant. Responsibilities will include providing administrative support to the Director and Instructional Design Coordinator, preparing correspondence, maintaining files, processing instructor payments, monitoring the CATL budget, and tracking expenditures. Additional tasks include assembling of information and preparing materials for the New Faculty Orientation Program and other CATL activities. This position will also maintain the CATL library and assist in keeping the CATL website up to date. Additional duties as assigned.
Qualifications:
  • Excellent computer skills, including experience with Microsoft Office (Excel, Word, Outlook).
  • Working knowledge of WISDM Peoplesoft financials software, Microsoft Publisher and Adobe Acrobat.
  • Capacity to work autonomously and in a self-directed fashion.
  • Detail oriented and able to manage multiple priorities simultaneously.
  • Ability to exercise sound judgment and decision making.
  • Ability to work with and reconcile budgets and prepare associated reports
  • Knowledge of UW System, UW-Green Bay, and unit policies and procedures, including budgetary rules, will be required in a reasonable time period.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills, including the ability to work effectively with a diverse customer base including faculty, staff, and students.
  • Organizational and time management skills.
  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
  • Ability to operate office machines (i.e. fax machine, scanner, printer, copier).
Conditions of Appointment:

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

A six-month probationary period will also be required. The work hours for this position will be between 7:45 a.m. – 4:30 p.m., Monday through Friday.
Salary: Starting hourly wage for this position is $12.924 per hour. This position is in pay schedule and range 02-09. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement plan (Total Compensation Estimator).
To Apply: You must have taken and received a passing score at the entry level on the Office Support exam within the past year to apply for this position. You will be using your Office Support score to apply for this vacancy and you must have a current score. In addition to taking the exam, you must apply and upload a resume through the Wisc.Jobs website.

Follow the instructions listed in the Job Announcement Code 12-04809.

In addition to the online application and exam, applicants are required to submit a UW-Green Bay Employment Application and return this to jobs@uwgb.edu or UW-Green Bay, Attn: Human Resources, 2420 Nicolet Drive, Green Bay, WI 54311-7001. Electronic submission is encouraged.

If you are unable to submit application materials on-line, please contact Human Resources at (920) 465-2390 to obtain paper copies of all required materials. Materials will be evaluated and qualified applicants may be invited to participate in the next step of the selection process.

Contact Human Resources at 920-465-2390 or e-mail jobs@uwgb.edu with any questions regarding this position.
Application Deadline: Completed application materials must be submitted no later than Monday, December 31, 2012. Files must be complete in order to be considered.

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390).
Note: Information regarding the names of certified candidates must be released upon request.

The University of Wisconsin-Green Bay is an AA/EEO employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members.