Payroll

                         Payroll and Online Absence/Time Reporting Information - Classified | LTE | Student | Unclassified

General Payroll Information


Payroll Schedules











-Top-

Compensation Plans




-Top-

Payroll Deductions

All faculty and staff are subject to federal and state income tax withholding. In addition, all employees have social security tax withheld.

Some employees have union dues deducted from their checks, such as those represented by the:

  • Wisconsin State Employees Union (WSEU) (blue collar, administrative support, technical, law enforcement, and security)
  • Wisconsin Professional Employees Council (WPEC) (information systems professionals, accountants, and auditors)
  • Wisconsin Education Association Council (WEAC)
  • Building Trades (BT)

Optional Deductions

  • Credit Union (See Credit Union representative on 2nd floor of the Union or call 1-800-533-6773 ext 1800).

  • Savings bonds (email Payroll).

  • Tax-Sheltered Annuities (TSAs) and Deferred Compensation, or supplemental retirement plan amounts, are deducted from your paycheck before tax withholding is applied. For more information on these programs, see our Benefits page. You can download a Salary Reduction Agreement to enroll in or change the amount that is deposited into your supplemental retirement account.

  • At the beginning of the school year, staff can sign up for paycheck deduction whereby a pre-determined amount is deducted directly from your check to pay for parking and membership at the Kress Events Center. Parking permits paid through payroll deduction are deducted as pre tax amounts.

Student Payroll Deductions

Social Security

Student employees do not have Social Security tax (7.65%) deducted from their pay checks while they are enrolled in classes, provided they meet the minimum credit threshold for half-time status.

  • At least 5.5 credits for undergraduate students each semester
  • At least 4.0 credits for graduate students each semester
  • At least 3 credit during a summer session

Social Security tax deduction must be taken from student employees' summer paychecks if they are not enrolled in summer sessions. You will not receive the deduction for those payrolls when you are attending a summer class(es).

-Top-

Direct Deposit

UW-Green Bay uses ACH (Automated Clearing House), or direct deposit, to pay employees. This service, which is mandatory, electronically deposits your pay to the financial institution and account of your choice and is available to you on payday. To enroll, download the Direct Deposit Authorization Form and send the completed form to Human Resources.

Direct Deposit FAQ

Students are not required to have federal work study earnings direct deposited; however, it is the most efficient, convenient, and secure way for you to receive your pay.

-Top-

Earnings Statement

Your latest earnings statement is available at My UW System at least three days before your pay date (payments are not available until the actual pay date).  Statements are kept online for the current year, plus three prior years. My UW System is available at http://my.wisconsin.edu and can be accessed at any time, from any computer that has an internet connection.  To login, select "University of Wisconsin - Green Bay" and then enter your UW-Green Bay user ID and password.  My UW System provides convenient online access to:

  • Earnings Statements
  • Unclassified Leave Statements and Reports (including furlough time reports)
  • Annual Tax Statements
  • Annual University Staff Benefits Statements

-Top-

Forms

It is critical that new employees complete all required documentation soon as they begin employment to ensure timely payment of your first check. 

  • I-9 (We are required by federal law to verify that all employees are entitled to work in the U.S., and your employment is contingent upon verification of your work eligibility within 3 days after beginning employment.  Attach authorizing document copies).
  • W-4 tax withholding certificate
  • Direct Deposit Authorization (Electronically deposits pay to the financial institution of employees choosing).
  • Self-Identification Form (used for affirmative action reporting and related University purposes and will not be disclosed in response to a public records request)
  • Selective Service Form (State law requires all males between the ages of 18 through 25 hired after February 1, 2003 to register for Selective Service to be eligible for employment.)
  • Work Permit (if under 18 years of age)

-Top-

International Employees

International Employees should contact the Payroll Office for the required tax forms.

International Tax Information

International Student Employees will need to complete their resident status and Visa Type on their W-4 form.  Once the student is entered into HRS an email will be sent to the student from Glacier (third-party vendor) to determine substantial presence and evaluate applicable tax treaties.  The student will complete online forms, print and sign forms then bring completed forms and supporting documents to HR upon completion of Glacier questionnaire.

-Top-