Payroll

     Employment Specific Payroll Information - Classified | LTE | Student | Unclassified

General Payroll Information


Payroll Schedules

-Top-

Compensation Plans









-Top-

Payroll Deductions

All faculty and staff are subject to federal and state income tax withholding. In addition, all employees have social security tax withheld.

Some employees have union dues deducted from their checks, such as those represented by the:

  • Wisconsin State Employees Union (WSEU) (blue collar, administrative support, technical, law enforcement, and security)
  • Wisconsin Professional Employees Council (WPEC) (information systems professionals, accountants, and auditors)
  • Wisconsin Education Association Council (WEAC)
  • Building Trades (BT)

Optional Deductions

  • Credit Union (See Credit Union representative on 2nd floor of the Union or call 1-800-533-6773 ext 1800).

  • Savings bonds (email Payroll).

  • Tax-Sheltered Annuities (TSAs) and Deferred Compensation, or supplemental retirement plan amounts, are deducted from your paycheck before tax withholding is applied. For more information on these programs, see our Benefits page. You can download a Salary Reduction Agreement to enroll in or change the amount that is deposited into your supplemental retirement account.

  • At the beginning of the school year, staff can sign up for paycheck deduction whereby a pre-determined amount is deducted directly from your check to pay for parking and membership at the Kress Events Center. Parking permits paid through payroll deduction are deducted as pre tax amounts.

Student Payroll Deductions

Social Security

Student employees do not have Social Security tax (7.65%) deducted from their pay checks while they are enrolled in classes, provided they meet the minimum credit threshold for half-time status.

  • At least 5.5 credits for undergraduate students each semester
  • At least 4.0 credits for graduate students each semester
  • At least 3 credit during a summer session

Social Security tax deduction must be taken from student employees' summer paychecks if they are not enrolled in summer sessions. You will not receive the deduction for those payrolls when you are attending a summer class(es).

-Top-

Direct Deposit

UW-Green Bay uses ACH (Automated Clearing House), or direct deposit, to pay employees. This sevice, which is mandatory, electronically deposits your pay to the financial institution and account of your choice and is available to you on payday. To enroll, download the Direct Deposit Authorization Form and send the completed form to the Payroll Office, ES 107.

Direct Deposit FAQ

Students are not required to have federal work study earnings direct deposited; however, it is the most efficient, convenient, and secure way for you to receive your pay.

-Top-

Earnings Statement

UW-Green Bay distributes paycheck earnings statements electronically. Through a secure file transfer protocol, your earnings statement record is created in an Outlook email message addressed to you. The day before payday, just log in to the UW-Green Bay network, access your email account, and pull up the message addressed to you from the Payroll Office. You may also access your email when away from campus using Web Outlook. We suggest you print the message and then delete it rather than filing it electronically.

-Top-

Forms

It is critical that you complete all required documentation such as I-9 and W-4 tax withholding certificate as soon as you begin employment to ensure timely payment of your first check.

UW-Green Bay distributes pay through direct deposit which electronically deposits pay to the financial institution of your choosing.

We are required by federal law to verify that all employees are entitled to work in the U.S., and your employment is contingent upon verification of your work eligibility within 3 days after beginning employment.

State law requires all males between the ages of 18 through 25 hired after February 1, 2003 to register for Selective Service to be eligible for employment.

Workers under 18 years of age must obtain a work permit prior to beginning employment.

-Top-

International Employees

International Employees should contact the Payroll Office for the required tax forms.

International Tax Information

International Student Employees

Along with the W-4 form, international employees must also download and complete the UW 1123 form, (form is on pages 25-26 of the International Tax packet) which is used to determine residency for tax purposes. Bring this form and your Passport, Visa, I-94 departure card, and your I-20 or DS2019 form to the Payroll Office, ES 107 to complete additional forms required by the IRS.

-Top-