Student Specific Payroll InformationGeneral Payroll Information
All student employees record their hours in HRS, which has two types of timekeeping entries available:
- Webclock: This type of entry should be utilized for those employees who are able to punch “in” and “out” each work day.
- Timesheet: This type of time entry can be used when students are not able to immediately enter their time in HRS. This entry allows students to login during the bi-weekly pay period and enter their “in” and “out” times for any given day during the payroll period.
Both timekeeping methods are accessed through the My UW System Portal. Time for a particular pay period is recorded and subsequently approved by the supervisor following the close of the pay period.
Please refer to the following documents for instructions on using the portal and HRS:
Accessing My UW System Portal and Bookmarking Instructions
HRS Student Web Clock - documentation for student employees who punch "in" and "out" to record their time worked
HRS Student Timesheet Entry - documentation for student employees who enter their "in" and "out" times
HRS Student Timesheet Entry - ONLY for Off Campus Student Employees
Students are paid on a bi-weekly basis. Student employees work a two week period and are paid for that time two weeks later on a Thursday.
Student employees do not have Social Security tax (7.65%) deducted from their pay checks while they are enrolled in classes, provided they meet the minimum credit threshold for half-time status.
Social Security tax deduction must be taken from student employees' summer paychecks if they are not enrolled in summer sessions. You will not receive the deduction for those payrolls when you are attending a summer class(es).
Student supervisors approve time worked online using the Employee Self Service module within HRS.