UW-Green Bay

Career Opportunities

Administrative Support

Academic Department Associate (9-month, 75%)

Posting Date

5/23/2018 12:00:00 AM

Position Information

UW System Title:  Academic Department Associate
Anticipated Start Date:  August 13, 2018

Essential Job Functions

The University of Wisconsin - Green Bay seeks applicants for an Academic Department Associate in the departments of Human Development and Communication & Information Science. This position is a part-time university staff appointment working approximately 30 hours per week during the academic year (August-May). This appointment is approximately 9-months, tied to the academic year with no expectation of employment during the summer months and winter break.

Under general direction of the Chair of Human Development, the Academic Department Associate serves as the departments' primary contact for and with administrators, department chairs, faculty, and organizations outside of the University.

This position includes the following responsibilities:

  • Administrative support for the departments of Communication, Information Science, Human Development, Psychology, and Women's and Gender Studies.
  • Manage the daily operation of the office.
  • Accumulate pertinent data and prepare department budgets, as well as faculty grants and related funding.
  • Supervise student workers.
  • Provide computer support to faculty and staff.



  • Associates degree at time of application
  • Computer proficiency with the ability to use specialized software packages, database, spreadsheet and word processing, specifically Word, Excel, Access, Publisher, Dreamweaver, and PeopleSoft Financial Software, and the ability to acquire proficiency with other programs or platforms within a reasonable time period.
  • Ability to manage and reconcile multiple budgets and prepare associate reports
  • Office management skills
  • Understanding of University terminology and protocol

The successful candidate will have excellent oral, written, interpersonal, organizational, and customer service skills, the ability to communicate with a diverse community, and the willingness to work independently as well as be part of a collaborative team. This position also requires the ability to manage multiple deadlines, projects and priorities, show excellent judgment including sensitivity to personal and confidential information, and demonstrate attention to detail, proofreading and editing skills. Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness are essential for this position.

Conditions of Appointment

This position is a part-time university staff appointment working approximately 30 hours per week during the academic year (August-May). Appointment is approximately 9-months, tied to the academic year with no expectation of employment during the summer months and winter break. A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.


Minimum hourly salary of $15.42.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "14355"
  • Click "Search."
  • Select "Academic Department Associate (9-month, 75%)
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Monday, June 11, 2018.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.