Career Opportunities

Other Professional Staff

Assistant Building Operations Manager

Posting Date

1/3/2018 12:00:00 AM

Position Information

Working Title:  Assistant Building Operations Manager
UW System Title:  Student Services Specialist

Essential Job Functions

This position reports to the Building Operations Manager in the University Union and is responsible for the day-to-day management of all afternoon/evening programs and services supporting events and functions in the University Union and affiliated areas. The hours of this position are 2 p.m. to 10 p.m. during the academic year, 10 a.m. to 6 p.m. during the summer, and as needed for late night programs and weekend special events.

This position includes the following responsibilities:

  • Coordinate the hiring, training, scheduling, supervising, and evaluating of building and technical services team members.
  • Work with staff, teams, and student governance groups to make changes.
  • Serve as a manager, technician, or team member as workload requires.
  • Assist in managing the authorized reservable campus spaces using EMS Enterprise (scheduling software) and providing appropriate rooms, approvals, staff support, communication, reports, signage, and equipment for a successful event.
  • Serve as an onsite contact and support for clients before and during large and/or complex events.
  • Participate in the University Union event planning and review meetings, and participate in planning meetings with clients for large and/or complex events.
  • Develop and maintain event setup diagrams and room layouts with room diagram software.
  • Assist in supporting the Building Manager with questions on customer and catering setup needs.
  • Develop and maintain thorough records of projects, programs, archives, and processes associated with event planning and support needs.
  • Assist in the update of all event promotional and educational materials and mediums, including usage fees, equipment listing and fees, room features and capacities, and services offered.
  • Assist in event invoicing, charges, and campus space rental procedures, including technical services, overtime labor, signs, and other special fees.
  • Review and recommend changes and improvements in existing policies, processes, programs, position descriptions, and services.
  • Assist with the reservations and event support services annual report, summarizing accomplishments, challenges, and future needs.
  • Participate and represent the University Union on various committees.



  • Bachelor's Degree at time of application and 1 year of comparable work experience or 3 years of comparable work experience


  • Experience supervising others
  • Experience with event planning

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

The hours of this position are 2 p.m. to 10 p.m. during the academic year, 10 a.m. to 6 p.m. during the summer, and as needed for late night programs and weekend special events.

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.


Salary range of $33,000-$34,800.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement Plan.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "13848"
  • Click "Search."
  • Select "Assistant Building Operations Manager"
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of highest degree achieved

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Lee Reinke
Phone: (920) 465-2233

Application Deadline

To ensure consideration, please submit application materials by Monday, January 15, 2018.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.