Career Opportunities

Athletics

Associate Athletics Director - Finance & Human Resources Operations


Posting Date

1/4/2018 12:00:00 AM

Position Information

Working Title:  Associate Athletic Director - Finance & Human Resources Operations
UW System Title:  Assistant Athletic Director
 

Essential Job Functions

This position reports to the Controller, with a dotted line to the Director of Athletics, and is responsible for providing oversight and management of the athletics department finances and human resources administrative duties.  Supervise financial staff in athletic department, to include hiring of staff, staff development and training, performance evaluations, and implementation of corrective measures as deemed appropriate.

This position includes the following responsibilities:

  • Monitor department expenditures to ensure compliance with the State of Wisconsin, University, and NCAA rules and regulations.
  • Approve payment of invoices and approve department travel expense reports. Prepare post-season travel reimbursements.
  • Oversee cash management within department to include depositing checks and cash from various sources and perform follow up on outstanding balances. 
  • Serve as lead for the annual NCAA audit.
  • Prepare financial reports including foundation reports, EADA, NCAA, and Horizon League reports.
  • Perform settlement on ticket sales for all games.
  • Prepare the annual department budget in accordance with University and UW-System budgetary process, including materials for the annual budget presentation to SUFAC.
  • Monitor and provide budget updates to coaches and other administrators on a monthly basis to track budget vs. actual reporting.
  • Advise the Director of Athletics, other administrators, coaching staff, and other relevant staff in matters related to budgets, purchasing, and travel.
  • Assist in the negotiation of contracts for outsourced services vendors.
  • Monitor Athletics department contracts to ensure adherence to terms.
  • Supervise and assist financial staff person in the Athletics department.
  • Serve as departmental liaison with Human Resources.
  • Prepare appointment contracts, addendums and consult with HR and other parties regarding contract renewals and extensions for Athletic department staff.
  • Maintain listing of personnel salaries and additional payments/bonuses for Athletic staff.
  • Assist and manage personnel searches within the department.
  • Prepare all personnel action forms for departmental staff.
  • Monitor leave and vacation reporting for Athletic department staff.

Qualifications

MINIMUM QUALIFICATIONS:

  • Bachelors degree in accounting or related field at time of application
  • 2 years of professional experience


PREFERRED QUALIFICATIONS:

  • CPA or Masters degree in sports administration, business or accounting
  • Experience working in a University Athletics department or Athletics conference
  • Experience with financial audits

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.

Salary

The salary range for this position is $60,000 - $65,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement Plan.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "13893"
  • Click "Search."
  • Select "Associate Athletic Director - Finance & Human Resources Operations"
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.
 

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of highest degree achieved

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, January 21, 2018.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.