Career Opportunities

Administrative Support

Payroll & Benefits Specialist (5-Month temporary Appointment)

Posting Date

7/7/2017 12:00:00 AM

Position Information

WORKING TITLE: Payroll and Benefits Specialist

Essential Job Functions

Under the general direction of the Human Resources Director, this position performs a variety of payroll, benefits, and human resource related activities for UW-Green Bay’s Office of Human Resources and Workforce Diversity. This position will assist with interpreting and applying a wide variety of payroll and benefit rules and regulations affecting various employee classifications on campus. Primary benefits duties include advising employees on the Annual Benefits Enrollment period, counseling employees on insurance changes for 2018, advising on the process for reviewing current benefit elections and processing benefit election changes in the HRS system. Primary payroll duties include assistance with processing biweekly and monthly payrolls. This position will also assist with data collection and analysis for the UW Systemwide Title and Total Compensation Study. In addition, this position will assist with various other human resource related projects.

This position includes the following responsibilities:

  • Assist with administering all benefit programs and provide information to employees about provisions of various plans.

  • Research and be knowledgeable of applicable state statutes, Wisconsin Administrative Codes, and Board of Regent Policies to determine correct interpretation and application to individuals being counseled.

  • Counsel employees on benefit options resulting from life changes including marital status changes, birth, death, address, and dependent changes.

  • Assist with coordination of Annual Benefits Enrollment for employees and assist with coordination of annual benefits and wellness fair.

  • Review benefits confirmation statements during the Annual Benefits Enrollment period.

  • Keep employees informed of changes and enrollment opportunities.

  • Receive and review insurance forms for accuracy and completeness, calculate premiums, code, enter data into the HRS system, and distribute forms appropriately.

  • Send notice of the availability of the Health Insurance Marketplace to new employees on a weekly basis.

  • Run and review reports for the biweekly and monthly payrolls. Send out approval reminders to time approvers.

  • Review lump sum timesheets. Send out reminders for those missing timesheet entries.

  • Enter direct deposit and W-4 forms.

  • Assist with verifying and processing monthly payroll using payment information from PA forms. Validate the accuracy of payroll data to HRS through the use of various reports. Audit and reconcile payroll using the payroll register.

  • Upload files into HRS.

  • Sort and scan documents into ImageNow, ensuring attention to detail and accuracy.

  • Assist with monitoring monthly leave report tracking and sending reminders.

  • Mail earning statements to employees without portal access.

  • Assist with data collection and analysis as part of the campus Title and Total Compensation Study.

  • Maintain documents and files through electronic imaging, scanning, and uploading.

  • Ensure confidentiality in the handling and disposition of HR related records, including official personnel records, confidential medical information and recruitment files.



  • High School Diploma at time of application


  • Experience working with an automated timekeeping and HRIS System (Peoplesoft/Oracle preferred)

  • Payroll and Benefit processing experience

  • Experience with Microsoft Office Suite including Outlook, Word, and Excel

The successful candidate will have exceptional oral, written, interpersonal, organizational, time-management, computer, proofreading, and customer service skills, the ability to communicate with diverse constituents, and the willingness to work independently as well as part of a collaborative team. This position requires the ability to manage multiple deadlines, projects and priorities with attention to detail and exceptional accuracy, show excellent judgment including sensitivity to personal and confidential information, and demonstrate flexibility and the ability to adapt to ongoing change. Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness are essential for this position.

Conditions of Appointment

Position is a part-time University Staff Temporary appointment.  Hours for this position will be scheduled between 7:45 – 4:30 p.m., Monday through Friday. This position is estimated to work around 20 hours per week August – September, 30- 40 hours per week in October, and around 20 hours per week in November and December.  A criminal conviction investigation will be conducted on the finalist(s).  In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.


Minimum salary of $14.00 per hour. This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Total Compensation Estimator:

To Apply

STEP 1: Please select the applicable link below: 

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "13282"
  • Click "Search."
  • Select "Payroll & Benefits Specialist (5-Month Temporary Appointment)"
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions and salary requirements
  • Resume
  • Names and contact information for three references
You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email: 

Human Resources
Phone: (920) 465-2390

Application Deadline

Please submit application materials by Sunday, July 23, 2017.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Communitysection. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.