UW-Green Bay

Career Opportunities

Other Professional Staff

Program Specialist, Manitowoc and Sheboygan Campuses

Posting Date

6/20/2018 12:00:00 AM

Position Information

Working Title:Program Specialist, Manitowoc and Sheboygan Campuses
UW System Title: Outreach Specialist


Essential Job Functions

This position reports to the Director of Continuing Professional Education and will be responsible for creating and coordinating credit and non-credit innovative continuing education programs for the University of Wisconsin Green Bay-Manitowoc and Sheboygan Branch Campuses. The Program Specialist will be located at the Manitowoc and Sheboygan campuses and will primarily work in collaboration with the Director to manage all aspects of continuing education and community outreach. Audiences served include community and State organizations, businesses, health and human services professionals, educators, youth, government agencies, administrators, among others.

This position includes the following responsibilities:

  • Analyze instructional and developmental trainings needs, identify potential training opportunities.
  • Serve as a project manager for the coordination and delivery of trainings and programs.
  • Work with University of Wisconsin-Green Bay campus support staff and USI software for registrations, payments, management of contacts and leads, account activity and program tracking.
  • Develop budgets, determine break-even analysis and evaluate return on investment.
  • Provide responsive customer service for incoming phone calls, emails and other inquiries regarding all program logistics.
  • Utilize tools and methods to complete trainings, assess programs and collect data for future programming.
  • Prepare and manage necessary documentation in adherence to University of Wisconsin-Green Bay policies, procedures and appropriate administration requirements.
  • Promote the Division of Continuing Education and Community Engagement and Continuing Professional Education initiatives related to continuing professional education, community engagement, and other outreach opportunities at community coalitions, meetings, forums, summits, conferences and trainings.
  • Assume responsibilities for projects, programming and other duties as assigned by the Director of Continuing Professional Education.
  • Demonstrate commitment to advancing the mission of the University of Wisconsin Green Bay and all branch campuses.



  • Bachelor’s Degree from an accredited college or university at time of application
  • Possession of or eligibility to obtain a valid driver's license upon appointment and ability to obtain drivers authorization through the University
  • Three years of experience in programming, planning and event management
  • Demonstrated project management skills, including the ability to plan and execute deadline-driven programs and projects with multiple stakeholders with minimal supervision
  • Demonstrated ability to work cooperatively with faculty, staff, community professionals, businesses, government and other organizations in order to identify, develop and execute the delivery of programs
  • Demonstrated computer proficiency, with the ability to use databases, spreadsheets, word processing, online registrations systems and other software programs
  • Experience in overseeing budgets, documentation, and evaluations


  • Experience in higher education
  • Bachelor's Degree in business, education or related field
  • Experience in selling professional services, consulting or training
The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

This position will be primarily located between the Manitowoc and Sheboygan campuses. Travel is required for meetings, trainings, conferences, and between campuses. This position will require occasional night and/or weekend work.

Position is a full-time 100% Academic Staff appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.


Salary range of $43,000 - $48,000
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "14450"
  • Click "Search."
  • Select Program Specialist, Manitowoc and Sheboygan Campuses
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Matthew Nieman
Phone: (920) 465-2642
Email:  niemanm@wugb.edu

Application Deadline

To ensure consideration, please submit application materials by Wednesday, August 29, 2018.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.