Career Opportunities

Student Affairs

Signature & Cultural Events Coordinator


Posting Date

8/28/2018 12:00:00 AM

Position Information

Working Title:  Signature and Cultural Events Coordinator
UW System Title:  Associate Student Services Coordinator

Essential Job Functions

This position reports to the Director of Student Life and is responsible for the planning and preparation of University Commencement ceremonies and Graduation Resource Fair each semester and monitoring the budget for all four UWGB campuses (Green Bay, Marinette, Manitowoc, and Sheboygan). This position will also lead and coordinate culturally focused programs such as Hispanic Heritage Month, Black History Month, and other key cultural programs. 
This position includes the following responsibilities:

  • Plan and prepare for University Commencement ceremonies and Graduation Resource Fair each semester and monitor budget.  Take the lead in program planning and act as campus liaison. Evaluate success of events; propose and implement ideas for improvement. These tasks include assemble information; coordinate plans and reservations; order supplies and services; coordinate event staffing; prepare program materials, staff instructions, ceremony procedures, invitations, and correspondence; train event staff; process payments for services; record and track expenditures; edit web pages; set up and take down event; maintain social media pages; assist with event delivery and ensure quality programming.
  • Coordinate commencement ceremonies at all four campuses.
  • Coordinate graduation/commencement information dissemination with Registrar’s, Student Life, Graduate Studies, and Chancellor’s Offices.
  • Track expenditures for programs by entering activity data on Excel spreadsheets, reconciling budgets with the UW System accounting system (WISDM), submitting status reports to Vice Chancellor of Student Affairs and Campus Climate, and maintaining document files.
  • Develop signature cultural events that increase awareness and understanding of diverse and intersectional identities, including African-American, Latinx, Asian, Native Americans and/or other underrepresented student populations.
  • Cultivate meaningful partnerships with student affairs units, academic programs and faculty, student organizations, and community groups, including high schools.
  • Plan, lead, and coordinate all aspects of student recognition events as designated by Director of Student life.

Qualifications

MINIMUM QUALIFICATIONS:

  • Bachelor's degree at time of application
  • Experience and ability to plan and coordinate complex, large-scale, high-visibility campus and/or community events/programs
  • Proficiency with Microsoft Word, Outlook, Excel, PeopleSoft Financial, and/or PeopleSoft Student Information System software
  • Proven ability to manage multiple tasks and deadlines
  • Proven ability to foster collaborative relationships with diverse faculty, staff, students, and/or community stakeholders
  • Ability to foster greater awareness of and/or appreciation for issues related to diversity and/or multiculturalism


PREFERRED QUALIFICATIONS:

  • Masters degree
  • Knowledge of UW System policies and procedures
  • Highly developed understand of diversity/multicultural issues in a higher education environment
  • Ability to be flexible, prioritize multiple projects, be self directed, and work independently

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Some travel is required for necessary meetings, workshops, conferences, etc.

Occasional evening and/or weekend work is expected and will be assigned by supervisor as needed to prepare for time-sensitive events (i.e. Commencement, Graduation Resources Fair, Branch Campus Commencements, Awards and Recognition Ceremonies, etc.).

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Salary range of $40,000 - $44,000

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "14682"
  • Click "Search."
  • Select "Signature & Cultural Events Coordinator"
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.
 

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of highest degree achieved

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Tina Tackmier
Phone: (920) 465-2220
Email:  tackmiet@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, September 23, 2018.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.