Career Opportunities

Executive

Special Assistant to the Chancellor


Posting Date

10/25/2017 12:00:00 AM

Position Information

Working Title:  Special Assistant to the Chancellor
UW System Title:  Special Assistant

Essential Job Functions

This position reports to the Chancellor, acts as a senior advisor to the Chancellor, and serves as a liaison between the Chancellor’s office and various constituencies. This individual will work as part of the senior leadership team and will manage a large volume of projects and activities with skill and diplomacy. The primary responsibility of the Special Assistant is to ensure that the University’s planning efforts, the Chancellor’s priorities, and the strategic management initiatives are communicated, well-coordinated, and implemented. In addition, this individual will serve as the University liaison with various government entities at the UW System, local, state, and national level.

This position includes the following responsibilities:

  • Manage special projects, including the planning, research, implementation, review, and follow up, ensuring a more integrated approach to administrative and academic activities that entail cooperative efforts with vice chancellors, deans, multiple divisions, and colleges.
  • Function as an advisor, researcher, planner, and writer, with a variety of specific areas that are often confidential. Writing may include brief speeches and developing talking points.
  • Help coordinate the Chancellor’s schedule, and brief the Chancellor for meetings and engagements.
  • Participate fully as a member of the Chancellor’s Cabinet and other key administrative/advisory bodies.
  • Assist in the development of agendas for standing meetings, including the Council of Trustees and Cabinet.
  • Provide leadership and organization of special events, such as conferences, meetings, and special days.
  • Represent the Chancellor and serve as the legislative liaison to the UW System. Serve as liaison to local community constituencies, external groups, and professional organizations.
  • Engage with key stakeholders in the local community on behalf of the Chancellor to further leverage community support.
  • Act as an internal spokesperson and primary contact for the Chancellor with all areas of the University, including high-level University leadership teams and committees.
  • Attempt to resolve urgent, sensitive, and confidential issues or concerns.
  • Maintain regular communications with the Faculty and Staff governance committees to ensure that the Chancellor stays abreast of their needs, issues, and agenda.
  • Articulate concerns of individuals or groups to the Chancellor.
  • Serve as the liaison with the University’s Communications staff to coordinate press releases and announcements.
  • Review and edit materials prepared by, and for, the Chancellor.
  • Draft communications on behalf of the Chancellor.

Qualifications

MINIMUM QUALIFICATIONS:

  • Bachelor's Degree at time of application
  • 3 years of related experience
  • Significant experience in higher levels of administration or higher education administration, with demonstrated responsibility using superior judgement, diplomacy, and independence.
  • Demonstrated record of leadership of others on complex and sensitive projects and tasks.


PREFERRED QUALIFICATIONS:

  • Master's Degree

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse constituency, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. Strong administrative and organizational skills and an ability to maintain balance among multiple institutional priorities as well as the ability to work successfully under pressure with sensitive and highly confidential information is a must for this candidate. The ability of this candidate to work independently on projects, from conception to completion with minimal support staff will make them successful in this role. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Some travel is required for necessary meetings, workshops, conferences, etc. Occasional evening and/or weekend work is expected.

Position is a full-time Limited appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the university does not discriminate on the basis of arrest or conviction record. Applicants must be legally authorized to work in the United States.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community that welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.

Salary

Competitive salary commensurate with qualifications and experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State retirement plan.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click in "Keywords" box.
  • Enter Job Opening ID "13634"
  • Click "Search."
  • Select "Special Assistant to the Chancellor"
  • Click "Apply."
    • You must login before you can apply. Input your "User Name" and "Password" and select "Login."
    • If you have not yet registered, click "Register Now" to begin the registration process.
 

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume or Curriculum Vitae
  • Unofficial transcripts of all graduate work
  • Names and contact information for three references

You must select "Submit Application." Selecting "Save as Draft " or "Exit" will not forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Paula Marcec
Phone: (920) 465-2207
Email:  marcecp@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Monday, November 20, 2017.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.