Earning Statement

Your latest earnings statement is available on the My UW Portal at least two days before your pay date (payments are not available until the actual pay date). Statements are kept online for the current year, plus two prior years.

Explore Your Earnings Statement

The numbers listed below correspond to the numbered boxes on the check stub.

1. Hours and Earnings
2. Taxes Box
3. Before-Tax Deductions
4. After-Tax Deductions
5. Employer Paid Benefits
6. Totals
7. Net Pay Distribution
8. Leave
SPECIAL NOTES

 

1. Hours and Earnings

Biweekly Jobs

  • Description of the earnings type, listed by job record and earnings type code
  • Current rate, hours and earnings amounts for the specific pay period, listed by job record and earnings type
  • Year-to-date (YTD) sum of hours and YTD sum of earnings for that calendar year
  • Total of all current hours and earnings (excluding earnings such as comp time and taxable fringes) and the total of all YTD hours and earnings
  • Various other earning types split by job record, if applicable

Monthly Jobs

  • Description of the earnings type, listed by job record and earnings type code
  • Current earnings amount for the specific pay period, listed by job record and earnings type
  • YTD sum of earnings for that calendar year
  • Total of all current earnings (excluding earnings such as comp time and taxable fringes) and the total of all YTD earnings
  • Various other earning types split by job record, if applicable
  • Employees with multiple job records
  • Earnings split by job record to easily distinguish the earnings breakdown
  • YTD earnings and/or hours balance for positions paid on another end date

2. Taxes Box

Fed/OASDI/EE

  • Federal employee paid Social Security Tax
  • Current and YTD taxable wage and deduction amounts

Fed OASDI/ER

  • Federal employer contributed Social Security Tax
  • Current and YTD taxable wage and contributed amounts

Fed MED/EE

  • Federal employee paid Medicare Tax
  • Current and YTD taxable wage and deduction amounts

Fed MED/ER

  • Federal employer contributed Medicare
  • Current and YTD taxable wage and contributed amounts

Fed Withholding

  • Federal Withholding Tax
  • Current and YTD taxable wage and deduction amounts

Additional Medicare Tax

  • Employees earning over $200,000 each year will be taxed an additional 0.9% from Medicare. This will appear as a separate tax.

WI Withholding

  • State Withholding Tax
  • Current and YTD taxable wage and deduction amounts

1042 Fed

  • 1042 Federal Tax
  • Current and YTD taxable wage and deductions
  • Applicable to participating foreign nationals only

Other

  • Includes taxable wages, or tax withholding based on the amount that will report on the annual W-2 form
    • Note: State Group Health and State Group Life impact taxable wages
  • Includes a total of all current tax deductions and a total of all YTD tax deductions
  • Includes YTD value for taxable wages or deduction amounts if the tax did not apply to this specific pay period

 3. Before-Tax Deductions

  • Outlines the description of the employee before-tax deduction, or the amount deducted before taxes are calculated and deducted from earnings
  • Includes the current amount and the YTD amount
  • Includes total of all current before-tax deductions and all YTD before-tax deductions

4. After-Tax Deductions

  • Outlines the description of the employee after-tax deduction, or the amount deducted after taxes are calculated and deducted from earnings
  • Includes the current deduction amount and the YTD deduction amount
  • Includes total of all current after-tax deductions and all YTD after-tax deductions

5. Employer Paid Benefits

  • Outlines the description of each employer paid benefit, the amounts contributed by the employer that do not impact an employee's individual earnings
  • Includes the current employer paid benefit amount and the YTD amount
  • Includes total of all current employer paid benefits and total of all YTD employer paid benefits
  • Includes Imputed Income for State Group Health and State Group Life, as noted with an asterisk to signify that the amount is taxable and impacts taxable wage amounts

6. Totals

  • Displays the Total Gross for current and YTD earnings, which corresponds to the total current earnings and total YTD earnings in Hours and Earnings section
  • Displays the Total Employee Taxes for current and YTD taxes, which corresponds to the total current deductions and YTD deductions in the Taxes section
  • Displays the Total Deductions for current and YTD deductions, which is a sum of all the current and YTD amounts in the Before-Tax Deductions and After-Tax Deductions sections
  • Displays the Net Pay for current and YTD amounts, which corresponds to the amount the employee receives on the paycheck for this period or previous periods in this calendar year

7. Net Pay Distribution

  • Shows the net pay amount that the employee will receive for the specified pay period
  • Indicates if an employee receives a paper check or if their earnings are directly deposited
  • Shows the pay distribution between financial institutions, if the employee has created up to 3 direct deposits into different bank accounts

8. Leave

Includes leave types for all eligible employees
•      Vacation
•      Vacation Carryover
•      Sick Leave
•      Banked Leave (formerly ALRA or Sabbatical)
•      Personal Holidays
•      Legal Holidays

Leave Balance Columns

  • Beginning Earned Balance: Earned balance from the prior pay period
  • Earned: Leave earned in the current pay period
  • Used/Adjusted: Leave amount used/adjusted in the current pay period
  • Ending Earned Balance: The beginning earned balance plus the hours earned in the current pay period minus the hours used or adjusted in the current pay period
  • Available Balance: Remaining balance available to be used
Additional Leave Balance Notes

Leave balances are separated for each job, if employees have multiple positions.

  • Allows employees to more effectively manage their leave balances, per job
  • Determines the amount of leave earned YTD, per job

Earned Balance represents the YTD number of hours earned less number of hours used

  • This is an important balance if you consider leaving UW, if you transfer to another agency or if you are between classifications.
  • Positive Earned Balance would represent the number of hours to be paid out, with the exception of Sick Leave (contingent on when leave was entered/taken)
  • Negative Earned Balance would reflect that you would owe this back to UW (contingent on when leave was entered/taken)

Available Balance represents the remaining balance available to be used

  • Available Vacation and Legal Holiday hours are based on the amount projected to be earned for the entire year less the YTD hours used
 Special Notes

Additional information for employees with multiple job records

  • Receive an Earnings Statement for every check issued during the pay period
    • Pay end date determines if employee will have pay earnings combined on one check
      • If the pay end date of jobs are the same, the employee will receive one check with multiple earnings rows. Taxable gross is calculated from the combined job earnings
      • If the pay end date of jobs are different, the employee will receive multiple checks for the pay period. Taxable gross is calculated from the earnings from each check
  • Earnings Statement will list all the employee’s deductions and taxes, regardless of the job record from which they were deducted
  • Earnings Statement reflects a “0.00” in the current amount field and includes the YTD deduction amount to denote that the deduction or tax was not taken from the job earnings on that pay period
  • Deductions can be taken on one job earnings but not the other, and vice versa

Additional Benefits Information

  • Use the Earnings Statement in conjunction with the Benefits Summary on the My UW Portal
    • Benefits Summary displays the plans in which the employee is enrolled
    • Benefit deductions listed on the Earnings Statement show the cost paid for each benefits plan
  • Summer Prepay deductions - the additional deductions taken on the April 1, May 1 and June 1 paychecks for employees not receiving earnings during the summer - appear as a lump sum amount on the Earnings Statement
    • The PREBTX deduction code combines all before-tax deduction amounts, including most medical-related premiums and a portion of State Group Life premiums.
    • The PREATX deduction code combines all after-tax deduction amounts, including most life insurance premiums and any taxable deduction.
Imputed Income
  • Employees with a domestic partner not tax qualified and/or a dependent older than 26 years old where the employer share exceeds deductible amount:
    • Offset the increased amount paid by the employer
    • Some employees may see before and after tax employee share
    • Taxable amount, represented with an asterisk, will increase an employee’s state and federal taxable gross
    • Indicated by two line items for health insurance, one being the taxable amount which will appear in the Employer Paid Benefits section

Additional Payroll Information

  • Taxes are paid to the penny
  • Unclassified hourly employees will be paid on the university staff payroll in HRS and will receive biweekly paychecks
  • Employees who have an Additional Withholding Tax amount and receive multiple checks will have this Additional Amount taken from each check each pay period.
  • Unclassified (non-hourly) jobs cannot be paid on a university staff payroll run or vice versa