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College of Liberal Arts & Sciences

Grade Change Appeal Procedure

Effective: November 22, 2004

Students who wish to appeal a course grade should use the following procedure:

  1. The grade appeal must be initiated prior to the end of the semester following the one in which the grade was received (i.e., fall semester grades prior to the end of the spring semester, spring grades prior to the end of the fall semester, summer grades prior to the end of the fall semester).
  2. The student must first discuss the grade in question with the instructor who gave the grade in order to clarify misunderstandings, computational errors, etc.
  3. In the event that the student and instructor are not able to resolve the issue, the student may then appeal the grade, in writing, to the faculty member’s budgetary unit chair.  A copy of the appeal will be forwarded, by the budget unit office, to the instructor.
  4. The instructor will then respond, in writing, to the budget unit chair.
  5. On the basis of the student’s appeal and the instructor’s response, the budget unit chair will inform the parties, in writing, of her/his recommendation.
  6. In the event that the student is still dissatisfied with the grade in question, he/she may further appeal the decision to the Office of the Dean responsible for the course. Appeals to the Office of the Dean will only be considered if the appeal is for a violation of a university policy and/or procedure. A cover letter with copies of the original appeal, the instructor’s response, and the budget unit chair’s response must be submitted as part of the appeal.
  7. On the basis of the material submitted, the Dean (or designee) will inform the parties, in writing, of her/his decision.
  8. The Dean’s (or designee’s) decision is final.
  9. The appeals process must be concluded not later than four months following the initiation of the appeal.
  10. A student may appeal a particular grade only once.