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Cofrin Library

Circulation Policies

Circulating Materials

Items that can be checked out include books, cds, videos, and most government documents. You must present your UW-Green Bay ID in order to check out circulation or reserve materials.

Additionally, the Library has equipment available for checkout to UW-Green Bay students, staff, and faculty.  For a list of equipment, please visit the Equipment guide.

Non-circulating Materials

Items that cannot be checked out include periodicals, archival materials, maps and government reference materials.

Loan Periods

For most books and government documents:

  • Undergraduates and Community Members - 28 days
  • Graduate Students - 60 days
  • Faculty/Staff - Semester loans
A due date slip is provided when you check out items. This indicates when the items must be returned to the library. Due dates are also available from the Cofrin Library web site when you log into "My Library Account".

Fines and Overdue Fees

If library materials are not returned on time overdue notices will be sent out either by e-mail, campus mail, or U.S. mail the day after the item is due. Upon return of the item, a fine notice is sent out notifying the patron of fines that have accrued. If an item is thirty days past due, the patron is sent a bill for any replacement costs, processing charges, and overdue fees. Patrons with fines $5.00 and over will be blocked from further check out privileges. For information on the fines appeal process, please visit the Fines Appeal page.

Most Items:

No overdue fines.

Once an item is 30 days past the due date a $60.00 replacement fee plus $15.00 processing fee is assessed per item. This amount is reduced to $15.00 when the item is returned within 9 months. Please note some items are charged a replacement fee at actual cost.

Equipment:

For 3-day items, overdue fines of $2.00 per day per item, maximum $15.00 per item.

For 7-day and 14-day items, overdue fines of $2.00 per day per item, maximum $15.00 per item.

When an equipment item is 7 days past due, a replacement fee at actual cost, a $15.00 processing, and a $15.00 overdue fine is assessed per item. The amount is reduced to $30.00 when the item is returned within 30 days from the billing date.

Reference Items:

Overdue fines of $2.00 per day per item, maximum $15.00 per item.

When a reference item is 7 days past due a replacement fee at actual cost, $15.00 processing, and a $15.00 overdue fine is assessed per item. The amount is reduced to $30.00 when the item is returned within 9 months.

Reserves:

For 3-hour items, overdue fines of: $2.00 per hour per item, maximum $15.00 per item.

For 1-day, 3-day, 7-day and 28-day items, overdue fines of: $2.00 per day per item, maximum $15.00 per item.

When a reserve item is 14 days past due a $60.00 replacement fee, $15.00 processing, and a $15.00 overdue fine is assessed per item. The amount is reduced to $30.00 when the item is returned within 9 months.

Recalled Items:

Overdue fines of $2.00 per day per item, maximum $9.00 per item.

Recalled items are subject to replacement and processing fees as outlined above for the specific item type.

Damaged Items:

Users are responsible for items checked out to them and should make circulation staff aware of any damage before checking out an item. Users who return library materials damaged will be assessed a repair charge. If the item cannot be repaired, the user will be responsible for paying the full replacement and processing fees.

Renewals:

Most items can be renewed up to two times with the exception of reserve materials. To renew materials online consult our renewal page. Renewals can also be made in person or by telephone (465-2540 or 465-2333).

Recalls and Holds:

Recalls:

Items that circulate for 28 days or longer can be recalled after 14 days if another patron requests the item. The requested item automatically receives a new due date and a notice is sent asking for the return of the item. If the item is not returned by the new due date, it is subject to fines (see above "Fines and Overdue Fees "). When the item is returned, the patron who requested the item is notified that the item can be picked up at the circulation desk within 7 days.

Contact Circulation staff at 920-465-2540 to ask about recalls.

Holds:

A patron can put items on hold at the main circulation desk provided it is not a Reserve or Non-Circulating item. Books can be held for 7 days, periodicals for one day. If not picked up by the last day, items will be re-shelved.

Missing Items:

If a patron has trouble locating an item, a search card may be filled out for that item at the Public Services desk. A member of the circulation staff will search for it within one business day. When the item is found the patron will be notified and the item will be placed on hold at the Public Services desk.

Community Patrons

Please see our visitor page.