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Cofrin Library

Circulation Policies

Circulating Materials

Items that can be checked out include books, cds, videos, and most government documents. You must present your UW-Green Bay ID in order to check out circulation or reserve materials.

Additionally, the Library has equipment available for checkout to UW-Green Bay students, staff, and faculty.  For a list of equipment, please visit the Equipment guide.

Non-circulating Materials

Items that cannot be checked out include periodicals, archival materials, maps and government reference materials.

Loan Periods

For most books and government documents:

  • Undergraduates and Community Members - 28 days
  • Graduate Students – Semester loans
  • Faculty/Staff - Semester loans

A due date slip can be provided at check out, however due dates are available from the Cofrin Library web site when you log into "My Library Account".

Fines and Overdue Fees

Item due notices are sent out either by e-mail, campus mail, or U.S. mail the day the item is due. If the item is returned late, there may be fees associated with it.  Upon return of the overdue item, a fine notice is sent out notifying the patron of any fines that have accrued. If an item is thirty days past due, the patron is sent a bill for any replacement costs, possible processing charges, and overdue fees. Patrons with fines $5.00 and over will be blocked from further check out privileges. For information on the fines appeal process, please visit the Fines Appeal page.

Most Items:

Most items do not have overdue fines.  However if an item is part of a collection such as equipment, reserves, or reference, other policies will apply.

Once an item is 30 days past the due date a $100.00 replacement fee is assessed per item. This amount is waived when the item is returned within 9 months. Please note some items are charged a replacement fee at actual cost.

Equipment:

Overdue fines of $2.00 per day per item, maximum $15.00 per item will apply.

When an equipment item is 7 days past due, a replacement fee at actual cost and a $15.00 overdue fine is assessed per item. The amount is reduced to $15.00 when the item is returned within 30 days from the billing date.

Reference Items:

Overdue fines of $2.00 per day per item, maximum $15.00 per item.

When a reference item is 7 days past due a replacement fee at actual cost and a $15.00 overdue fine is assessed per item. The amount is reduced to $15.00 when the item is returned within 9 months.

Reserves:

For 3-hour items, overdue fines of: $2.00 per hour per item, maximum $15.00 per item.

For 1-day, 3-day, 7-day and 28-day items, overdue fines of: $2.00 per day per item, maximum $15.00 per item.

When a reserve item is 14 days past due a $100.00 replacement fee and a $15.00 overdue fine is assessed per item.

Damaged Items:

Users are responsible for items checked out to them and should make circulation staff aware of any damage before checking out an item. Users who return library materials damaged will be assessed a repair charge. If the item cannot be repaired, the user will be responsible for paying the full replacement fee.

Renewals:

Faculty and graduate students are typically able to renew items up to 3 times.  Undergraduate and community members may renew most items twice. To renew materials online consult our renewal page. Renewals can also be made in person or by telephone (465-2540 or 465-2333).

Holds:

A patron can put items on hold at the main circulation desk provided it is not a Reserve or Non-Circulating item. Books can be held for 10 days, periodicals for one day. If not picked up by the last day, items will be re-shelved.

Missing Items:

If a patron has trouble locating an item, a search card may be filled out for that item at the Public Services desk. A member of the circulation staff will search for it within one business day. When the item is found the patron will be notified and the item will be placed on hold at the Public Services desk.

Community Patrons

Please see our visitor page.