Circulation Policies

Table of Contents

I. Circulating Materials
II. Non-circulating Materials
III. Loan Periods
IV. Fines and Overdue Fees
V. Damaged Items
VI. Renewals
VII. Recalls and Holds 
VIII. Missing Items
IX. Interlibrary Loan
X. Universal Borrowing
XI. Study Rooms
XII. Community Patrons 

I. CIRCULATING MATERIALS

Items that can be checked out include books and most government documents. You must present your UW-Green Bay ID in order to check out circulation or reserve materials.

Laptops and Kindles can be checked out at the Circulation Desk for limited time periods. Laptops and e-readers/Kindles are only able to be checked out by students, faculty, and staff of UWGB. Three Kindles E-readers are available for checkout. They are listed in the catalog as E-Reader Kindle. Kindles can be checked out for 14 days, but are not available for renewal. There are a variety of popular reading titles loaded on each Kindle. The Library also has ten laptops available to circulate. Laptops can be checked out for 3 hour loan periods, but cannot be taken out of the Library during the checkout period. Renewals are not allowed on Laptops.

II. NON-CIRCULATING MATERIALS

Items that cannot be checked out include periodicals, archival materials, maps and government reference materials.

III. LOAN PERIODS

For most books and government documents:

A due date slip is provided when you check out items. This indicates when the items must be returned to the library.  Due dates are also available from the Cofrin Library web site when you log into "My Library Account".

IV. FINES AND OVERDUE FEES

If library materials are not returned on time overdue notices will be sent out either by e-mail, campus mail, or U.S. mail the day after the item is due . Upon return of the item, a fine notice is sent out notifying the patron of fines that have accrued. If an item is thirty days past due, the patron is sent a bill for any replacement costs and processing charges. Patrons with fines $5.00 and over will be blocked from further check out privileges. Our fine appeals form is listed under service request on the main Cofrin Library home page.

Books:

No overdue fines.
Once an item is 30 days past the due date a $60.00 replacement fee plus $15.00 processing fee is assessed per item.  This amount is reduced to $15 when the item is returned within 9 months..

Reserves:

2-hour and 3-hour items: $2.00 per hour per item, maximum $15 per item.
1-day, 3-day, 7-day and 28-day items: $2 per day per item, maximum $15.00 per item.
When a reserve item is 14 days past due a $60 replacement fee, $15 processing, and a $15 overdue fine is assessed per item.  The amount is reduced to $30 when the item is returned within 9 months. 

V. DAMAGED ITEMS

Users are responsible for items checked out to them and should make circulation staff aware of any damage before checking out an item.  Users who return library materials damaged will be assessed a repair charge.  If the item cannot be repaired, the user will be responsible for paying the full replacement fee.

VI. RENEWALS

Most 28-day check-outs can be renewed up to two times with the exception of reserve materials. Semester loans may be renewed twice. Renewals may be made in person or by telephone (465-2540 or 465-2333).  Users can also place renewals through the Cofrin Library online computer catalog. 

For detailed instructions on how to renew items in the catalog or the ILLiad system, see our guide of Frequently Asked Questions

VII. RECALLS AND HOLDS

Recalls
Items that circulate for 28 days or longer can be recalled after 14 days if another patron requests the item. The requested item automatically receives a new due date and a notice is sent asking for the return of the item. If the item is not returned by the new due date, it is subject to fines (see above "Fines and Overdue Fees ").

When the item is returned, the patron who requested the item is notified that the item can be picked up at the circulation desk within 7 days.

Contact Circulation staff at 920-465-2540 to ask about recalls.

Holds
A patron can put items on hold at the main circulation desk provided it is not a Reserve or Non-Circulating item. Books can be held for 7 days. Periodicals for one day. If not picked up by the last day, items will be re-shelved.

VIII. MISSING ITEMS

If a patron has trouble locating an item, a search card may be filled out for that item at the Public Services desk. A member of the circulation staff will search for it within one business day. When the item is found the patron will be notified and the item will be placed on hold at the Public Services desk.

IX.  INTERLIBRARY LOAN 

Materials that have been requested from other libraries through our Interlibrary Loan office may be picked up at the circulation desk.  For more information about Interlibrary Loan, consult the ILL web page.

X. UNIVERSAL BORROWING

Universal Borrowing (UB) is a service of the UW-System libraries that allows UW faculty, staff, and students to request materials from other participating UW libraries.  Materials can either be picked up at the holding library or any other specified UB library.  For information on how to place a UB request, visit the Other Libraries, Simultaneous Searching, and Universal Borrowing web page.

Loan Periods
Books - Faculty - Semester loans
Books - Undergrad/Grad students- 28 days
IMC Materials 14 days*
Videos/DVDs 14 Days*
*Loan periods apply to all eligible patrons regardless of status.

Lost and Damaged Fees
Fines and fees will be based on the lending library's policies. 

Recalls
Only items held by the home institution can be recalled.  If the item belongs to UW-Green Bay, only UW-Green Bay faculty, staff, or students are able to recall the item.

Renewals
28-day and semester loans can be renewed once if they have not been recalled.

XI.Study Rooms

The library has open access study rooms located throughout the 4th, 5th, and 6th floors.  These rooms cannot be reserved, are open to anyone, and are available on a first-come, first-served basis.

Application forms for locked study rooms, which are located on the 5th and 6th floors of the library, can be picked up, filled out, and returned to the Public Services Desk.  Rooms are assigned on a semester by semester basis due to their limited availability.  Priority is given to faculty and graduate students.  The library reserves the right to periodically monitor the rooms and remove library materials that are NOT checked out.  No food, drink, smoking, or loud noise will be tolerated.  Only the person assigned to a room may check out the key for that room.  There is a nonrefundable fee of $15 per semester (Fall, Spring, Summer), payable when the key is checked out.

XII. COMMUNITY PATRONS

Residents of Wisconsin, 18 and older, may obtain a Cofrin Library borrowing card by providing a photo ID and proof of residency. These free cards are available through the Northeast Wisconsin Educational Resource Alliance (NEW ERA) and can be used at any of the 12 public universities and colleges associated with the consortium (see the complete list of NEW ERA schools). For more information contact Circulation.. 

rev. 4 Sep 2012