Reserves Policy - Print and Multimedia Materials
The Cofrin Library offers instructors the ability to place course materials in a unique library collection called Reserves. By keeping loan durations short and restricting the number of items that can be checked out at one time, availability to students is maximized.
The Reserve collection is made up of:
- Material from Cofrin Library stacks.
- Instructor's personal books and audiovisuals.
- Audiovisuals including CD's, audiotapes, and videotapes.
Using the collection:
- A UW-Green Bay I.D. is required to check items out of Reserves area. Only 3 items may be checked out at one time to a library user. No renewals are allowed.
- Loan periods are 2 hours, 3 hours, 1, 3, and 28 days.
- Most items may leave the library, except audiovisuals (e.g. CD's, videotapes, records, cassettes).
- Copiers are available in the area.
- Audiovisual equipment is available in the area.
Prior to each semester submit a complete list of materials:
- Fill out both sides of the Reserve Request forms.
- Or update a previous list.
- Or E-Mail or submit Excel file from web page.
Responsibility for copyright compliance is up to each instructor and must be done prior to submitting material each semester.
You can drop off your Reserve requests and materials at:
Or, use Campus mail:
No items will be accepted after the last class day for the semester.
Books or Audiovisuals:
- Although we take every measure to protect personal copies, we can not be responsible for their theft or damage.
- Will have barcode labels attached on the item with removable tape.
Photocopies for scanning:
- The Library will scan photocopies and provide you with an electronic copy to be used in the D2L portion of your class.
Requests are processed in the order they are received. EXPECT DELAYS. Allow several working days for processing in the early weeks of each semester. Please remember that materials are NOT immediately available to students once dropped off.
For the quickest service
- Submit all items at once to avoid reprocessing a course list.
- Omit items that are not needed.
- Provide accurate descriptions of the items so they reflect what is on your syllabus.
Removing materials from Reserves
Items are removed at the end of each semester from the collection. Personal books and photocopies are returned via campus mail or delivered to departmental offices. Space limitations prevent us from keeping your materials indefinitely. In addition, publishers require copyright permission and payment of royalty fees if materials are placed on reserve for extended time periods. Please take a moment to examine your materials and replace copies that show extensive wear and tear with new ones.
We request that you call ahead if you plan to pick up materials in person. This will allow us to more efficiently remove your items from the computer system and have them ready when you arrive.
Please consult copyright guidelines for further information.
For further information, contact: