Special Collections Policies
PHOTOCOPYING AND PROCESSING FEES
Self-service Copying
$.10 per image for paper records; $.25 per image for microfilm and microfiche records
Self-service Scanning
Scan to laser printer: $1.00 per image
Scan to disk/CD: $1.00 per image + $2.50 disk/CD fee
Scan to e-mail: no charge
Copying Services
A $5.00 advance payment will be required for each name searched in each of these types of records: Vital records (birth, marriage, death); citizenship records; census records; court records; probate records; tax rolls; other public records; manuscript collections and published sources (books, maps).
If the record requested is found and is less than 5 pages in length, a copy will be provided at no additional charge. If the record is found and is more than 5 pages in length, a cost estimate will be provided using the following guidelines:
$.50 per page for copies
from paper records
$.60 per page for copies from microfilm records
If you would like us to proceed with the copy job after you have received our cost estimate, you must pay that amount in advance.
Search & Copy Request Forms for the various types of records are available on-line to print, fill out, and mail in with your check. At this time, we are unable to accept credit card payments, online, or phone requests.
Photographic
Prints
When ordering media reproductions, please include identification
numbers, any published references, and photocopies of the images.
Also, please state the intended use of the materials requested. Any
special copying, handling or mailing instructions should be included
with the order. Negatives are not provided for photographic orders.
All fees are subject to change. All sales are final. Some material
may not be available for copying due to restrictions. All responsibility
for questions of copyright that may arise in copying and in the use
of copies will be assumed by the user. A signed Indemnification Agreement
is required for all publication and production use.
If a negative is on file:
- 4 x 5 - $5.00
- 5 x 7 - $7.50
- 8 x 10 - $7.50
If a negative is NOT on file:
- 4 x 5 - $7.50
- 5 x 7 - $10.00
- 8 x 10 - $12.50
Prices for other sizes available upon request. Each reproduction job will also have a $5.00 processing charge. Normal delivery time is 2 weeks.
Oral History Recordings
All reproductions are produced on audio cassettes. If the original is on a reel-to-reel tape there is a $8.00 set up fee. Fees are based on number of minutes copied:
- 0-30 minutes - $7.50
- 30-60 minutes - $8.00
- 60-90 minutes - $9.00
All responsibility for questions of copyright that may arise in copying and in the use of copies will be assumed by the user. A signed Indemnification Agreement is required for all publication and production use.
Each reproduction job will also have a $15.00 processing charge. Normal delivery time is 2 weeks.
Scanning
Many of the materials in the Special
Collections Department can be scanned. All responsibility for
questions of copyright that may arise in scanning and in the use of
copies will be assumed by the user. A signed Indemnification
Agreement is required for all publication and production use.
Scan to laser printer - $1.00 per image
Scan to disk/CD - $1.00 per image and $2.50 disk/CD fee
Scan to e-mail: $1.00 per image.
Each scanning job will also have a $15.00 processing charge. Normal
delivery time is 2 weeks.
Other
Media
Charges for reproductions of videos, film, and filmstrips are
available upon request. Architectural drawings are $5.00 each.
Notarizing
There will be a $5.00 handling fee for notarizing of documents.
All responsibility for questions of copyright that may arise
in copying and in the use of copies will be assumed by the user. A
signed Indemnification Agreement is required for all publication and
production use.