Creating collections

Collections are groups of artifacts, reflections, presentations, and learning objectives. They are like folders, except an item can belong to multiple collections at the same time. For example, you may add a short story you wrote to a collection called “Fiction” as well as a collection called “Creative Writing 101” and there will only be one copy of the story (artifact).

There are multiple ways to add items to a collection:

  1. Create a collection
  2. Add an item to a collection from the Edit Collection page
  3. Add items to one or more collections from the My Items page
  4. Add an item to a collection using an item's context menu (drop-down)
  5. Create a tag a list that automatically populates a collection

Create a collection

  1. Click Collection from the New button.
  2. Give the collection a Name and Description.
  3. Add any tags you want the collection to have.
  4. Click Save.
  5. Select the allow comments and assessments check boxes if you want to provide others the option to comment or assess your collection when you share it.

Add an item to a collection from the Edit Collection page

  1. Click Edit from the context menu of the collection you want to add items to.
  2. Click Add to Collection.
  3. Click Artifacts, Presentations, Reflections, or Learning Objectives.
  4. Select the items you want to add.
  5. Click Add.

Add items to one or more collections from the My Items page

  1. Select the items you want to add to the collection from the My Items listing.
  2. Click Add to Collection from the More Actions button.
  3. Select the collections you want to add the items to.
  4. Click Finish.

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Add an item to a collection using an item's context menu (drop-down)

  1. Open the context menu of the item you want to add.
  2. Click Add to Collection.
  3. Select the collections you want to add the item to.
  4. Click Finish.

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Create a tag list that automatically populates a collection

Important  All items that use the tags that you specify in the tag list are automatically added to the collection. If you share the collection with other users you automatically share all of the items.

  1. Click Edit from the context menu of the collection you want to add items to.
  2. Click Add to Collection.
  3. Click Tag list.
  4. Give your tag list a name.
  5. Enter the tags you want in the tag list.
  6. Click Save.

Tip  If you want to create an OR condition, where items tagged with either "x" or "y" are added to a collection, you can create multiple tag lists. For example, if you want all items tagged with the phrase "Science and Technology" and either "Green Energy" or "Solar Energy" to be added to a collection, you should create two tag lists. The first tag list should contain the phrases "Science and Technology" and "Green Energy", and the second tag list should contain "Science and Technology" and "Solar Energy."

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See also

 

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