NCAA Athletics Certification Program

NCAA ATHLETICS CERTIFICATION PROGRAM

UW-GREEN BAY

Written Plan for Conducting the Self-Study

 

Beginning in September of 2006, UW-Green Bay will undergo a self-study of its Athletics program as part of the NCAA Division I second cycle certification process.  Individuals from across the campus community, including faculty, staff, students, Trustees, booster club members, as well as representatives of the Green Bay community, will examine and evaluate the program within the areas of Governance and Commitment to Rules Compliance, Academic Integrity, and Equity and Student-Athlete Well-Being.

 

Goals

A Meaningful Process – View the self-study requirements as worthwhile opportunities for thoughtful and comprehensive study of the things we do and value.  Rather than simply completing a task, produce results that inform the institution’s ongoing planning and development efforts.  Engage the entire campus community and educate the larger community.

Affirmation – The process will reveal those areas in which the Athletics program has made a positive contribution to the institution and surrounding community and will provide an opportunity to document those successes.  The University’s commitment to the welfare of our student-athletes and athletic program should be evident.

Focus on the Future – Broad based participation from across the University and community will allow the institution to identify, from multiple perspectives, those areas where improvement might be made in the Athletics program.  Public review of the final report will provide an opportunity for continued discussion of our program as it continues to develop a long-range plan.

 

First Cycle Plans and Required Actions

At the conclusion of the first cycle certification process, the NCAA Division I Committee on Athletics Certification required no corrective actions of UW-Green Bay.  The institution did identify several areas during the process of conducting the self-study that required an action by the University and those actions were addressed in the final report and reviewed and approved by the Committee on Athletics Certification.

Institutional Plans/Recommendations for Improvement

As part of the first cycle certification process, the institution provided several plans for improvement and recommendations.  By operating principle, each is noted below with an update/final outcome:

 

Governance and Commitment to Rules Compliance

A formalized position description for the FAR was composed in spring 2000.  The position description was reviewed and revised in 2005.

Beginning fall 1999, front office support staff has been included in compliance meetings and the circulation of the NCAA News.

The Director of Athletics or designee meets with booster groups to discuss the importance of rules compliance matters.  In 2002-2003 the department assigned a staff member (Assistant Athletic Director for Development) to regularly attend scheduled meetings with each booster group.  Also, in 2002-2003 the department took all memberships under one umbrella organization, the Phoenix Fund.  Each booster club president sits on the Board of the Phoenix Fund and all members receive the quarterly newsletter that includes rules education information.  The Athletic Department also provides booster organizations and season ticket holders with educational pamphlets on NCAA rules.  A regularly published athletics newsletter has a ‘compliance corner’ with an article based on rules compliance for boosters.

 

These procedures are permanently posted on the Athletic Department’s web page.  Faculty, staff and students are notified of the procedures annually via electronic newsletters.  A link to the rules violations web site is embedded in the announcements to allow quick and efficient access to the site.

 

Academic Integrity

We recognize the institution did not begin this process in 1998-1999 immediately following the First Cycle Certification.  In 2002-2003, new leadership directed the Assistant Athletic Director of Compliance and Student Services to do a review of the First Cycle Certification at which time this recommendation was brought to the attention of the current Faculty Athletics Representative who was appointed to the position during the Summer of 1999.  In 2004, the Faculty Athletics Representative began meeting with the Assistant Director of Compliance and Student Services to review academic assistance programs.  The FAR prepares a report and subsequently shares it with the Intercollegiate Athletic Committee at a meeting every Fall Semester.

 

Equity and Student-Athlete Well-Being

Following the First Cycle Certification, the Intercollegiate Athletic Committee reviewed the student-athlete exit interview and incorporated more questions involving student-athlete welfare issues.  Beginning in 2003, the Faculty Athletics Representative has taken over the administration of the student-athlete interview process.  She reviews the exit interview annually with the Assistant Director of Compliance and Student Services and the members of the Intercollegiate Athletic Committee to update the interview.  For example, upon reviewing the exit interview in 2005-2006, questions regarding hazing and gambling were incorporated.

Once the data from the student-athlete exit interviews are collected by the Faculty Athletics Representative, she summarizes the data for the Athletic Director and the Intercollegiate Athletic Committee.  The IAC reviews this data with focus upon student-athlete welfare issues and academic issues.  The Athletic Director shares the results of the exit interviews with coaches and discusses ways to improve their respective sport programs.

 

Following the First Cycle Certification, the Athletic Department administrative staff met to discuss this recommendation.  The administrative team felt that prior to the formation of a committee that information should be gathered and an estimated cost obtained.  The Assistant Athletic Director for Program Operations was asked to gather estimates on the cost of a student athlete insurance policy.  In order to prepare estimates, the insurance companies required three years of complete injury information for student-athletes.  After researching the training room records, the Athletic Department found that complete records did not exist for a three-year period.  In 2002-2003 the Athletic Department made a strong commitment to improve student-athlete’s safety and welfare.  Part of that plan involved the hiring of additional training staff to improve student athlete safety, welfare, and record keeping.  In 2004-2005, 1½ positions were added to the athletic training room and complete records for two years are now on file.   Since then the University has used student-athlete enhancement funds to reimburse the families of student-athlete for medical costs incurred due to an injury sustained while practicing or competing for UW-Green Bay.  Requests for reimbursements are made by a student-athlete’s family.

In response to the University’s Interim Report in 2003, the Committee on Athletics Certification provided clear direction on those Operating Principles requiring more fully developed review in the second certification cycle.  UW-Green Bay continues to be guided by the NCAA requirements for institutional plans.

 

Appointment & Responsibilities of the Steering Committee

The Certification process will be directed by the Steering Committee following the guidelines set forth in the NCAA Athletics Certification Handbook.  The Steering Committee will review reports of the institution’s first cycle self-study and its interim report to prepare to respond to specific issues within the second cycle self-study.  The Steering Committee will review draft reports of the subcommittees to determine if all appropriate data has been gathered and all appropriate institutional personnel have been consulted.  Guided by the NCAA Athletics Certification Self-Study Instrument, the committee will evaluate the institution’s conformity with the appropriate Operating Principles.  Once the report has been approved by Chancellor Shepard, the Steering Committee will make it available to the entire UW-Green Bay campus community and the public on the University’s web site.  Tom Maki, Vice Chancellor for Business and Finance, has been appointed by Chancellor Shepard to Chair the Steering Committee.  Mr. Maki is a member of the Chancellor’s Leadership Cabinet which is composed of UW-Green Bay’s senior management.  The Steering Committee has been given clear authority by the Chancellor to speak and act on behalf of the institution with regard to the self-study process.

Tom Maki, Steering Committee Chair, Vice Chancellor for Business and Finance
Chancellor Bruce Shepard
Ken Bothof, Director of Intercollegiate Athletics
Jeanne Stangel, Assistant Athletic Director – Phoenix Fund & Senior Woman Administrator
Donna Ritch, Faculty Athletics Representative
Linda Peacock-Landrum, Director of Career Services, former Intercollegiate Athletics Committee member
Dean Rodeheaver, Assistant Chancellor for Planning and Budget
Tim Sewall, Associate Provost for Academic Affairs
Sue Keihn, Associate Provost for Student Services
Sheryl Van Gruensven, Director of Human Resources
James Coates, Education, former Intercollegiate Athletics Committee member
Dan Rohrer, Assistant Athletic Director for Compliance and Student Services
Kate Meeuwsen, Chancellor’s Council of Trustees
Peter Reinhart, Phoenix Fund President

 

Appointment & Responsibilities of the Subcommittees

Three subcommittees will review the NCAA Certification Handbook, the Self-Study Instrument and reports from the Committee on Athletics Certification related to UW-Green Bay’s first cycle certification self-study and the University’s interim report.  Each subcommittee chair will serve as editor of the subcommittee’s specific area.  Members of the subcommittee will be responsible for gathering data from appropriate campus constituents.  Chairs will report on the progress of subcommittees and present draft reports to the Steering Committee.

A.  Governance and Commitment to Rules Compliance
Chair:  Donna Ritch, Faculty Athletics Representative
Sue Hammersmith, Provost and Vice Chancellor for Academic Affairs
Melissa Jackson, Legal Counsel
Ken Bothof, Director of Intercollegiate Athletics
Patricia Terry, Natural and Applied Sciences, Intercollegiate Athletics Committee member
Dan Rohrer, Assistant Athletic Director of Compliance and Student Services
Debbie Kirch, Head Coach, Women’s Volleyball
Peter Reinhart, Phoenix Fund President
Josh Okoampa, Student Athlete (Men’s Soccer)

B.  Academic Integrity
Chair:  Dean Rodeheaver, Assistant Chancellor for Planning and Budget
Michael Herrity, Registrar
Fergus Hughes, Interim Dean of Liberal Arts and Sciences
Katrina Hrivnak, Assistant Registrar
Sandy Deadman, Director of Academic Advising
Mike Kline, Athletics Academic Support Services Coordinator, Men’s and Women’s Cross Country Coach
Kevin Collins, Communication and the Arts, Intercollegiate Athletics Committee member
Amy Meissner, Student Athlete (Women’s Tennis)

C.  Equity and Student-Athlete Well-Being
Chair:  Sue Keihn, Associate Provost for Student Services
Ken Bothof, Director of Intercollegiate Athletics
Dan McIver, Associate Athletic Director of Program Operations
Yarvelle Draper-King, Assistant Director for Employment and Diversity Services
Scott Furlong, Public and Environmental Affairs, Chair of the Intercollegiate Athletics Committee
James Coates, Education, former Intercollegiate Athletics Committee member
Linda Peacock-Landrum, Career Services, former Intercollegiate Athletics Committee member
Jeanne Stangel, Assistant Athletic Director – Phoenix Fund & Senior Woman Administrator
Kate Meeuwsen, Chancellor’s Council of Trustees
Melissa Jackson, Legal Counsel
Ryan Evanochko, Student Athlete (Men’s Basketball)
Lavesa Glover, Student Athlete (Women’s Basketball)

 

Institutional Liaison

Jeanne Stangel, Assistant Athletic Director and Senior Woman Administrator, will serve as campus liaison responsible for fielding questions from institutional personnel and forwarding them to Mira Fronczek, NCAA liaison.

Sharon Dimmer, together with Karen Barry, will coordinate preparations for the evaluation visit, including lodging and travel for peer-review team members, scheduling interviews and organizing any work-related needs for peer reviewers.

UW-Green Bay will not involve any outside agencies in conducting this self-study.  However, Stephanie Jarvis of the Horizon League office has agreed to serve as a resource throughout the certification process.

 

Timeline

July 17, 2006 – Self Study materials distributed to Steering and Sub-Committees

August 23, 2006 – NCAA Certification Self Study announced publicly at Convocation

September 14, 2006 – Orientation Video Conference

September-December 2006 – Sub-committees gathering data, responding to self-study items and developing plans for improvement

October 2006 – Self-study Web page developed and announced to the campus community.  To be updated regularly with reminders to visit in the campus LOG.

January 2007 – Draft reports presented to the Steering Committee

February 2007 – Report presented to Chancellor Shepard

March 2007 – Report presented for campus and community response (e.g., meetings with the University Committee, Administrative Forum, Academic Staff Committee, Classified Staff Advisory Council, Chancellor’s Council of Trustees, Founders Association, Student-Athlete Advisory Committee, Athletic booster clubs)

April 2007 – Report posted on the University’s web site (with an announcement in the campus LOG, The Fourth Estate (student newspaper) and the Green Bay Press-Gazette

May 2007 – Report submitted to the NCAA Committee on Athletics Certification

October/November 2007 – Peer Review team visit

February 2008 – Final Committee Review