skip to content

Provost and Vice Chancellor for Academic AffairsOffice of the Provost

Academic Affairs Budget Request Timeline

Guiding Principles: The Academic Affairs budget process seeks to 1) provide an open, shared discussion regarding the financial status, contemporary distribution, and recommended allocation strategies within Academic Affairs. The budget process seeks to 2) link budgetary priorities with the larger strategic vision of the University. The budget process seeks to 3) use the best available data to inform decisions. The budget process seeks a 4) stream-lined process, eliminating un-needed and un-necessary workload.

Budget Request Timeline for the FY19 Budget

Date Topic
Oct
  • Academic Affairs Operating Plan and Budget Request Narrative available on BUDGSUB$ drive. 
  • Budget Sheets available on BUDGSUB$ drive.
  • Division heads begin working with faculty and staff to revise top strategic priorities (Page 2) and identify proposed program additions and major changes (Table 1).
  • HR notifies departments of all career progression eligible employees for coming FY.  Departments budget for any planned progression submissions in the coming year; salary or wage updates beyond the scope of those communicated by HR require full position review committee approval for inclusion in the FY19 budget.
Oct 9-20
  • Division heads overseeing auxiliary funds (Pep Band) complete draft Division Operating Plan and Budget Narrative and Budget Sheets in BUDGSUB$.
Oct 23-27
  • Division heads overseeing auxiliary funds (Pep Band) review request with Provost prior to request presentations to SUFAC.
  • Division heads incorporate requested base rate adjustments, etc to Budget Narrative Table 2.
Oct/Nov
  • Division heads work with unit chairs/directors to develop unit and division budgets.
  • Budget Office works with division heads to develop 6 year projections.
Nov
  • Administrative Council meets with Facilities to discuss Capital Projects (Table 7).
Nov 17
  • Provost presents draft budget and Academic Affairs strategic priorities as component of Business and Finance Campus Budget Forum.
Nov 20
  • Provost notifies division heads of support/nonsupport for career progressions, title changes and base rate adjustments for budget inclusion, then forwards requests to HR for review.
  • Division heads upload fee increase forms to BUDGSUB$, and complete Table 5 (Fee change requests) and Table 6 (Tuition change requests).
Dec 11
  • Provost Office forwards fee changes and requests to Budget Office, notifies division heads of submitted material.
Dec 13
  • Provost presents draft budget and Academic Affairs strategic priorities to Joint Chairs for discussion and comment.
  • Provost presents draft budget and Academic Affairs strategic priorities to during Faculty Senate Report.
Dec 22
  • Completed draft Division Operating Plan and Budget Narrative and Budget Sheets saved to BUDGSUB$ drive.
Jan
  • Budget Office holds budget review meetings with division heads and representatives from the Provost Office.
Feb 5
  • Provost submits 2017-2018 area budget request to Budget Office and notifies division heads of submitted material.
Apr 1
  • Budget Office submits final budget and required reports to UW-System.
Apr 25
  • Provost presents final budget narrative and Academic Affairs strategic priorities to Faculty Senate.