| Step |
Action |
| 1 |
Immediately conduct and document an interview*
with the reporting person, using the Violence and Threat Incident
Reporting Form. |
| 2 |
Assure reporting person that:
- Reporting the incident was the appropriate action;
- A thorough and prompt investigation will be conducted
|
| 3 |
- Interview* other witnesses, as soon as possible, to determine
if the threat is genuine; Consider involving another person
to assist you with the interview or to sit in with you.
- Document all interviews.
|
| 4 |
Ask* the alleged offender to tell his/her side
of the story, unless he/she has committed a serious offense
and criminal prosecution is likely, in which case University
Police should be contacted.
- Example: assault, battery, damage to property
Consider involving another person to assist you with the
interview or to sit in on the interview.
|
| 5 |
Use the following guidelines for planning an interview
with the alleged offender. |
| IF the alleged offender … |
THEN.... |
| Has threatened their supervisor or another supervisor.
|
A different supervisor should conduct the interview*
and investigation. |
| Is believed to have made a genuine threat. |
Contact University Police prior to conducting
the interview. |
| 6 |
Consult with Human Resources, Dean of Students
office, Health and Counseling, University Police or other resources
as deemed necessary for assistance. |
| 7 |
Interview the alleged perpetrator, using
the following guidelines:
- Communicate empathy for the pressure being faced by the
offender;
- Be non-confrontational;
- Remain calm and in control of your voice;
- Do not make threats;
- Do not communicate your conclusions.
(The above actions will achieve a more complete investigation
and diminish the likelihood of violence, since a non-judgmental
climate is conducive to open communication)
|
| 8 |
Write a report, finalizing your conclusions and
recommendations.
Complete the Violence and Threat Incident Report.
|
| 9 |
Communicate your conclusions and actions to the
reporting employee, witnesses, and if appropriate, union representatives.
Maintain appropriate confidentiality for the alleged perpetrator.
(Human Resources or Dean of Students office may be contacted
for assistance) |
| 10 |
Route the completed Violence and Threat Incident
Report form to the appropriate office.
- Students – Dean of Students.
- Classified Staff - Human Resources.
- Faculty - Secretary of the Faculty and Academic Staff.
- All Incidents - University Police.
|
| In all situations, for represented
employees, be sure to follow contract provisions regarding Union
representation during interviews. |
