Travel & Transportation: FAQs

What is the maximum lodging rate for Wisconsin?
See "Lodging" on the Travel Information page.

Only hotel contract vendors may be used. There is the exception when a conference site is being used.

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What is a conference site?
A conference site is where the conference is actually being held—not where the organizer recommends a hotel.

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What are the meal maximums for in-state and out-of-state?
All meal maximums are including tax and tip.
Meal Maximum Information

On one day meetings or conferences:

  • Departure must be before 6:00 a.m. to claim breakfast.
  • Departure must be before 10:30 a.m. and return after 2:30 p.m. to claim lunch.
  • To claim dinner, return must be after 7:00 p.m.

Meal Information

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What is the mileage rate reimbursement?
See "Private Vehicles" under the "Transportation" heading on the Travel Information page.

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Who is our contract vendor for rental cars?
See "Rental Car " under the "Transportation" heading on the Travel Information page.

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What is needed for reimbursement?

  • Original receipts only.

  • Lodging folios with the breakdowns.

  • Airline boarding passes.

  • Conference registration forms and conference brochures.

  • Any expenses that are claimed in excess of $25.00 requires an original receipt.

  • If meals are purchased from someone else, original ITEMIZED receipts are required along with the names of the people the meal is purchased for.

  • Travel Expense Report Tips

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