Travel Information
Travel Requirements
Meals
Lodging
Transportation
Travel & Transportation FAQs
Travel Expense Report Tips
Travel Requirements |
In-State |
Requires supervisor approval
Within Academic Affairs:
-
Travel by a faculty member who will be absent from one or more
assigned classes as the result of University related travel requires
pre-approval by the Academic Dean
-
Reimbursable expenses (to be claimed on a Travel Expense Report)
including Motor Pool, require pre-approval by the account manager/budget
authority (director, unit chair, etc.)
|
Out-of-State |
Requires pre-approval by a University Officer through use of the campus travel authorization form.
The completed Travel Authorization Form must be forwarded to Diane Eastman, Copy Center, ONLY when an airline ticket has been charged directly to the camps corporate airfare credit card.
Within Academic Affairs:
-
Pre-approval has been delegated to the budget division level (i.e. Academic Dean/Associate Provost/Director or designee)
-
Travel by a faculty member who will be absent from one or more assigned classes as the result of University related travel requires pre-approval by the Academic Dean
-
Reimbursable expenses (to be claimed on a Travel Expense Report) including Motor Pool, require pre-approval by the account manager/budget authority (director, unit chair, etc.)
|
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Meals
UW System Travel Regulations
| Timelines for: |
Meal Maximum Amount* |
| In-State |
Out-of-State |
| Breakfast |
Leave home before 6:00 AM |
$8 |
$10 |
| Lunch |
Leave work before 10:30 AM
and return after 2:30 PM |
$9 |
$10 |
| Dinner |
Leave from work and
return after 7:00 PM |
$17 |
$20 |
*Maximum amount includes tax and tip. Tips are limited to 15%.
Expenditures for alcoholic beverages are not reimbursable.
International per diem meal limits are available from the U.S. State department. These rates vary by city and can change monthly. The daily total for international meal per diems should be allocated as follows: Breakfast 20%, Lunch 30%, Dinner 50%.
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Lodging
International per diem limits are updated frequently and may rise or fall between the time you plan your trip and the actual trip itself. The rate in effect during the actual trip dates is the limit that applies to your Travel Expense Report.
UW System Travel Regulations
In-State Lodging
- Maximum amount is $70
- $80 maximum for Milwaukee, Racine, or Waukesha Counties
- Use tax exempt card
- Corporate Travel Card must be used to pay for lodging
- Approved in-state hotels
Out-of-State Lodging
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Transportation |
Fleet
Vehicle |
|
Rental
Car
(May require justification) |
UW System Travel Regulations
Rental
Car Contracts:
Required Receipts:
- Rental receipt - final invoice/billing
- Gas receipts must show price
per gallon and number of gallons
|
Airfare |
UW-Green Bay Airfare Policy
UW System Travel Regulations
Required:
- Comparison bids may be required
for non-stop fares
- Comparison bids (2) are required
for airfare over $500
- Passenger receipt or e-ticket
must be submitted with Travel Expense Report regardless of how fare was paid
- Itinerary must be provided
- If additional days are added
to save on fare, cost comparison must be attached to Travel Expense Report when
requesting reimbursement
- Proof of personal payment will be required
|
Taxi |
UW System Travel Regulations
Receipt required if one-way fare exceeds $25 |
Private Vehicles |
UW System Travel Regulations
Mileage Reimbursement:
- Higher
rate for under 100 miles or less
- Lower
rate for 100 miles or more without a non-availability slip
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Contact
Diane Eastman
Travel & Copy Center Coordinator
(920) 465-2227
Instructional Services 1204
eastmand@uwgb.edu
|
