About the Institute for Research
Staff
Mission
Services and Responsibilities
Announcements
Office Hours and Location
FAQ's
Staff

Mike Marinetti 
Assistant Dean
Professional Studies & Research 
920.465.2454

 Administrative Director
Mike (UWGB Alum 1979) joined UWGB in 1981 as a Writing and Communications lecturer, he became Director of Student Support Services in 1984 until serving as the Institute for Research Director from 1989 until 1998, when he became  Assistant Dean of Professional Studies and Research. Mike supervises all IFR staff and services in the areas of grant  and contract development, administration, communications and training, compliance and budget oversight. Mike possesses nearly twenty years of experience in obtaining, awarding, and administering multi-million dollar grants and contracts in the federal, state, and private sectors. Currently he is responsible for the development and monitoring of division budget ($6 million+), oversight of personnel and staffing issues, development of new initiatives and programming, coordination of revenue-based auxiliary programs, and administrative oversight of the University’s office of grants and contracts. 

Lidia Nonn
Director,
Institute for Research
920.465.2565 or 465.2784

 Administrative Coordinator
Lidia joined UWGB's Institute for Research in the Fall of 1998 and has served as Director since 2001. Lidia is responsible for supporting faculty and staff with their pre-award needs. She is available to assist in identifying external funding opportunities; assist in preparing, reviewing, and submitting proposals and budgets. All grant contracts and memorandums of agreement are generated reviewed by her. All proposals requiring electronic submission must be submitted by the Institute for Research. Prior to Lidia's arrival at UWGB, she served as Chair of Biology at Calumet College of St. Joseph. While in graduate school, her scholarship included extensive federally funded research in the fields of ecology and evolutionary biology, with an emphasis in chemistry. While in graduate school, she was employed by an environmental engineering firm in NYC and served as project manager for several large-scale industrial and nuclear generator underwater intake projects.
Amy Bartelme

Amy Bartelme
University Services Assistant
Graduate Studies &
Institute for Research
920.465.2123

Assistant
 Amy (UWGB Alum 1991) began her career at UWGB as Unit Production Manager of the Wisconsin Public Television Green Bay studios. She became well versed in the graduate admission requirements in 2005 when she became the University Services Program Associate for UWGB's Graduate program. Amy joined the IFR in May 2006, bringing with her considerable experience in working with faculty and graduate students in a fast-paced, deadline-driven, service-oriented operation. Amy can assist you with your Research Council grant budget questions and processing, routing of your grant proposal for internal review and approval, proposal formatting and basic funding searches. Amy loves developing budget spreadsheets but she loves spending time with her family even more!


University Services Assistant
Institute for Research
920.465.2123

Special Projects Assistant (USA II)

Position currently being advertized. See Human Resources Website for position description.

Office Assistant
Institute for Research		 Student Office Assistant
This position is currently not filled but is funded.
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Our Mission

The Office of the Institute for Research (IFR) advises and assists members of the UW-Green Bay Community who are engaged in scholarly and creative activities. The IFR provides information, services and support above and beyond what is available from traditional departmental sources, so that members of the UW-GB Community may in times of need provide an opportunity to compete successfully for outside funding to conduct scientific research, create works of art, compose music, write books and articles, improve their performance in the classroom, and better serve their students, their professions and the public.

In accomplishing this mission, the IFR ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, UW System and University policies, procedures and regulations.

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Services and Responsibilities
We provide the following services: Responsibilities:


Personalized assistance in identifying potential funding sources
COS and SPIN,

Assistance with project conceptualization and development
Individual consultation in the early stages of conceptualizing and developing a fundable project plan.

Preparation of pre-proposals, proposals and contracts
Review and analysis of agency program guidelines
Review and comment on drafts of pre-proposals and proposals
Preparation of standard contracts and sub-contracts
Compilation of agency cover sheets and other forms
Acquiring all internal reviews, sign-offs, and institutional certifications

Budget development
Development of itemized and summary budgets
Application of appropriate fringe and indirect cost rates
Completion of agency budget forms

Post-submission services
Follow-up contacts with funding agencies
Budget negotiation and processing of award notification
Coordinating the establishment of grant accounts
Planning for revision and resubmission of un-funded proposals

 
The IFR ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, UW System and University policies, procedures and regulations.

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Announcements

The Institute for Research will be available all summer to assist with your grant needs.

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Office Hours and Location

The Institute for Research staff are available from 8:30AM to 4:30PM,
Monday thru Friday or by appointment: during evenings and weekends, for emergencies only.

The Institute for Research is located on the third floor of  L.G. Wood Hall (WH303),
located in the southwest quadrant of campus.


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Frequently Asked Questions
General Questions
When is the Institute for Research Office (IFR) open?
  • Office hours are from 8:30am to 4:30pm for delivery or pick-up of materials. Appointments must be scheduled for proposal sign-off. (The office may be closed on rare occasions.)

Who signs for the University as the Authorized Representative?

  • Prof. William Laatsch, Interim Provost and Vice Chancellor for Academic Affairs  has signing authority for awards, grants and contracts and Lidia Nonn, Director, Institute for Research has signing authority on proposals.

Do I need to make an appointment to obtain signatures on a document?

  • ALL proposals must receive complete institutional review and approval prior to submission. A complete and final application for either a grant or contract request, must be submitted to the Institute for Research at least five (5) working days (pre-submission deadline) prior to the sponsor deadline date.
     
  • An appointment with the IFR staff (920.465.2565) is required for immediate proposal sign off. Agreements and contracts require review and generally cannot be signed immediately.

How can I locate funding sources?

  • The IFR website includes links to resources to help identify grant opportunities. Some searchable database services, (COS, SPIN), are available to UWGB faculty and staff free of charge and is accessible from any computer on campus or thru the COS Expertise Profile link from an off campus computer.

Where do I obtain grant forms?

  •  Most agencies have application forms on their web sites. If you need specific forms, contact us. 
  •  With the implementation of electronic submissions, it’s wise to search funding opportunities within Grants.gov for the correct set of application forms. 

Where can I get a copy of the University’s Standard Research Agreement?

  • Please contact the IFR for a copy of the University’s Standard Research Agreement pertaining to your specific proposal.

How many copies of a grant application need to be submitted?

  • Follow the agency guidelines as published in the application packet and/or specific program announcement. The PI is responsible for providing the IFR with a complete and final proposal for the office to compile, copy and mail the institutionally reviewed and approved application to the sponsor by the pre-submission deadline.

Who can help me with budget information?

  • Your Department Administrator should be able to assist you, otherwise the IFR and/or Controllers Office is available to assist. The IFR highly recommends the use of the UWGB Budget Templates  to help you build your budget. If you are submitting an application for resubmission (reconsideration) or continuation, we strongly recommend that you work directly with the Controller's office regarding your budget development.

    Contact the IFR to discuss what type of spreadsheet best suits your needs.

What are the UW-Green Bay Indirect Cost rates?

  • The UW-GB F&A rates are posted in the sidebar of the IFR webpage under grant information.

What are the current fringe benefits rates?

  • The current fringe benefit rates and their calculations are  posted in the sidebar of the IFR webpage under grant information and links directly to the UW System Budget Administration website.

How can I obtain an account number to start expenditures on my grant?

  • The Controllers Office will establish an account number once they receive a complete endorsement package and executed award document. The IFR transmits the award data upon receipt of the award and a full application package including the endorsement, budget, compliance approvals and copy of the full proposal.
     

If I submit a proposal in response to a RFP or RFQ, is the process the same as it is for any other proposal?

  • Not necessarily, IFR will need to have additional time to process these proposals. RFP’s and RFQ’s pertain to a contract and contain representations and certifications, as well as terms and conditions that need review prior to submission.
     
  • PIs should contact the IFR as soon as they decide to respond to any announcements and furnish her with complete copy of the RFP or RFQ. Make certain that the full text of the RFP or RFQ accompanies the proposal which should be submitted to IFR at least five business days prior to the agency deadline.

Proposals

 Who can help me with electronic submissions?

  • Please contact the IFR if your proposal requires electronic submission. Though many federal awards must be submitted via grants.gov, NSF and EPA have their own requirements.  The Institute for Research is the final site for ALL electronic submissions. 
     
  • The IFR also offers hands-on training for some electronic systems.

If I submit a proposal electronically to the sponsor do I also need to route a paper copy?

  • In addition to the electronic version of an application, a hard copy proposal, along with the fully signed Extramural Support Transmittal Form, must proceed through the pre-submission institutional approval process. If animals or human subjects are being used as part of the project, an additional copy of the full proposal must be submitted along with the Endorsement Form.
     
  • It is important that the proposal hard copy clearly identify the proposal as an" Electronic Submission”. After institutional review and approval of the hard copy, the IFR will approve the application for electronic submission to the sponsor.

An individual wants to donate equipment or other tangible goods to my department. How do I go about accepting this gift?

  • Please use the “Non Cash Gift Form” located in the Controller’s website.

I have a Material Transfer Agreement for some materials that I have requested from a company. Can I sign it and send it back? If not, how do I process this?

  • You cannot sign a Material Transfer Agreement and return it without going through the University transmittal process. The Purchasing Office staff must review and, if necessary, negotiate the agreement. 

I need to request a no-cost extension on my nonfederal grant/contract, who do I speak to?

  • Contact the Controllers Office Grants Accountant responsible for your grant.

What F&A rate should be used for an application going to a foundation?

  • UWGB may choose to accept the F&A rate offered by the sponsor if, justification and documentation are provided. An indirect costs waiver form must be completed and approved by the provost, the form is available from the IFR and is included in the pre-submission process routing for institutional review and approval.
     

Post Award Management

General Post-Award

Can I rebudget on my award?

  1. The terms and conditions of the award specify which programmatic and budgetary changes may be made with University approval and which need sponsor approval. In most instances the appropriate terms and conditions will be referenced on the award document. In general many non-federal sponsors are stricter in their adherence to approved budgets than Federal sponsors.
     
  2. Contact the Controllers Office Grants Accountant responsible for your particular project if you have questions.

How can I obtain a time extension on my award?

  • The terms and conditions of the award specify which programmatic and budgetary changes may be made with University approval and which need sponsor approval. Changes that require sponsor approval require institutional concurrence. Contact the Controllers Office grants accountant  responsible for your project.

Where should grant/contract payments be sent?

  • Grant and contract payments should be sent payable to

          "Board of Regents of the University of Wisconsin System” and addressed to:

UW-Green Bay
 Controllers Office ES109E
2420 Nicolet Drive
Green Bay, WI 54311-7001

How do I prepare invoices for my projects?

  • The Controllers Office is responsible for preparation and submission of all invoices related to sponsored programs. PI’s or departmental staff should never submit an invoice directly to a sponsor.

Do I have to monitor my sponsored projects?

  • Yes. As a Principal Investigator you are responsible for insuring that only allowable costs related to your project are charged to the sponsored account.

Who prepares the financial reports?

  • The Controllers Office Grants Accountant will prepare all invoices and financial reports in the format and frequency required by the sponsor.

Federal Post-Award

What is the balance on my account?

  • Check the balance with your Grants Accountant or review your grant account on WISDM.
     

If another department within UWGB will be spending on my grant, how do I get their funding to them?

  • Contact your Grants Accountant prior to the initial set-up of the account to discuss project accounts.

How much direct money do I have to spend?

  • Each federal agency has different regulations regarding spending on a grant. Therefore, it is best to contact the grants accountant who is responsible for your grant.

When do the F&A and fringe benefits get calculated on the account?

  • F&A and fringe benefits are calculated once a month at month end based on actual expenses incurred during the month.

When do the fringe benefits and F&A get deducted from my account?

  • Actual charges for fringe benefits and F&A are based on actual expenses incurred during the monthly period and charged to the account once a month on the last posting date prior to month end close.

I am leaving UWGB and would like to transfer my federal grant to my new institution. How do I do this?

  • Contact the IFR and your grants accountant to discuss transfer of your grant. Please remember that UWGB is the grant awardee and depending upon the nature of the project, may choose not to transfer the grant award to another institution.
     

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