Posting Meeting Notices and Minutes

Meeting Notices and Minutes: Complying with the Wisconsin Open Meeting and Records Laws

Chairs of governing units and elective and appointive committees are required by the Wisconsin Open Meeting and Records Law to post notice of all meetings at least 24 hours prior to the start of the meeting (Exceptions can be made in urgent cases with notice up to two hours prior to the start of the meeting). All meetings are to be posted on the University "Calendar of Events," which can be found on the UW-Green Bay home page or at http://calendar.uwgb.edu. Someone in every office area has been designated to post meetings on this calendar. Chairs should arrange postings with that person. Please give the room scheduler the name of your committee and indicate that the client name is either Governance-Faculty or Governance-Academic Staff.

The Faculty and Academic Staff Governance Office also posts notices of meetings on a bulletin board outside CL 835 for governance units and committees that are required to send agendas and minutes to our office. This does not include Search and Screen Committees that meet posting requirements with notice on a program bulletin board and on the University calendar. Search committee chairs should contact Daniel Spielmann, Legal Counsel, regarding guidelines for posting meeting notices. Other unit subcommittees appointed by chairs or deans are exempt from the Open Meeting Law.

In summary, to comply with State statutes chairs of academic units and governance committees should do the following:

If you think you may need a closed session at a meeting, please call the Secretary of the Faculty and Academic Staff (x2211) so we may go over the details of when a closed meeting may be called and how to do it. Also note that the law does not allow using e-mail to conduct committee business that would typically be handled at a meeting.

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