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Student Employment

Hire a UWGB Student

On Campus Hire Process (Work Study or Regular)

On campus supervisors should download payroll forms from Human Resources. There is a checklist designed to aid in the hiring process.

New student hires must have the following items completed:

Student Hire Form (completed by supervisor)
I-9 Form (completed jointly by supervisor and student)
W-4 Withholding Form (completed by student)
Direct Deposit Form (completed by student)
Employee Self-ID Form (completed by student)

All employment forms must be sent to the Payroll Office as soon as possible and prior to the student performing work. A delay in Payroll receiving the paperwork, incomplete paperwork or paperwork needing correction may cause a delay in the student's entry into HRS and a delay in pay. Once the paperwork is received and reviewed by the Payroll Office, the student's job is created for HRS time reporting.

Note: If a criminal background check is required, the position will not be complete until receipt of the background check and a review of the results. Review the Criminal Background Check Process handout (PDF).

Student Rehire Process

Student jobs are set up for the current academic year only. To continue a student's employment for the next summer and/or academic year, supervisors will receive a spreadsheet via e-mail in May at the end of the academic year listing all current student employees under their supervision. The supervisor will need to complete this list for all students listed. Instructions are included with the e-mail and supervisors will have about two weeks to make their entries. Student jobs intended for rehire but not entered through this process will need to be submitted on the Student Employment Form.

Off Campus Work Study

If you want to hire a Federal Work Study student for an off campus position, please contact the Student Employment Coordinator at 920-465-2556 or for guidance.

Regular Off Campus Employment

Follow your organization's HR policies when hiring a UWGB student. We do ask that you provide The Student Employment Office with the following information of any UW-Green Bay student hired: name, start date, wage rate, approximate hours/per week, and the number of weeks the student is expected to work in this fiscal year (July-June). If you posted your position in the PRO system, a request is sent via email and follow-up phone calls are made to gather this information.

You can email this information to The Student Employment Office at