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ORG FAQ
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Frequently Asked Questions
Student Org Responsibilities
Who is responsible for our org's actions?
Well basically, you are! The officers of the organization,
by consenting to the terms of the registration form, agree to abide by the rules, regulations,
and policies of UW-Green Bay as outlined in the Student Resource Handbook
and on these web pages. For more information about other state statutes and university
rules
affecting registered student organizations, consult with
the Office of Student Life.
Who takes care of our legal & financial
stuff?
Each org must select two student members who agree to represent the organization
and are authorized to disperse money, make reservations,
and access university resources. These are the people who
are designated as fund officers on the
registration form. They are very important people
and should understand completely that they assume legal and financial debts
which may be incurred
that cannot be paid from the organization's budget or
that are incurred as a result of failure to follow state purchasing guidelines.
What about the role of the University?
Registration of an organization does not imply endorsement or sponsorship of that organization by the University. Nor does
it imply that the University is liable for the actions of the organization or its members, agents, or representatives.
The University discourages organizations from being involved with high-risk activities. These activities include
(but are not limited to) dangerous or hazardous activities that are potentially life-threatening or with substantial risk
of personal injury. Some typical examples include (but are not limited to) sky diving, cave exploring, scuba diving, rough
river rafting, mountain climbing, or repelling. Such activities include serious potential for liability regarding personal
injury, property damages, and negligence. Organizations engaged in high-risk activities are urged to seek other liability
coverage since University liability coverage may not apply.
It is likely that University coverage will be extended to officially registered student organizations who:
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have an active advisor officially recognized by the University
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have a purpose in keeping with the mission of the University
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follow the policies and regulations set forth by the University
Student organizations whose activities are not in keeping with the mission of the University will not be covered by
the state Self-Funding Liability Program. These organizations are advised to seek special event insurance or other
liability coverage for their own protection. Illegal activities will never be covered by the University liability
policy.
University recognized faculty and staff advisors for student organizations are provided liability protection for
their actions when acting within the scope of their employment or agency. Advisors acting outside the scope of their
responsibility will not be covered and will be censured by the University. Illegal activities are not considered within
the scope of employment.
Members of student organizations must understand that they are responsible for personal injuries or property damage
arising from their personal actions whether they are functioning within the scope of their agency or not.
What if we violate policies or procedures?
Violation of any UW-Green Bay policy or procedure may
result in disciplinary action. It is the responsibility
of representatives of student organizations to become
thoroughly familiar with the policies regarding the
non-instructional use of University facilities.
Who do I go to with questions?
There are three major groups of people that you can go to...
Office of Student Life Staff
Other than being a bunch of very cool (and always very professional) people,
they are there to work with your organization to assist with skill development,
group dynamics, contractual service, promotion, planning and evaluating events,
and recruiting new members in order to assure your organization's utmost success.
They will answer your questions, solve your problems, meet your special needs,
and fulfill your every wish (well, not really, but you'd be amazed at what they
can do). The Student Life office is located in the University Union, first floor,
room 151. They can be reached by phone at (920) 465-2200 Ext.40.
 Learn more about the Student
Life Staff!
Organization Finance Office (OFO)
They help you prepare for various activities and events. They are involved in
authorizing and processing expenditures of organizational funds and in keeping
financial records from your agency account and your SUFAC account. They welcome
your questions! Please, ask them questions! To contact one of the officers (an
OFO), call 465-2200 Ext.45.
Learn
more about the OFO!
Student Organization Advisers
You are required to have a university-affiliated faculty
or staff member as an adviser in order to be a recognized, registered org.
*If your organization in
going to be involved in activities which are considered
high-risk, you should see the Office of Student Life Program Coordinator-Involvement
before
recruiting an adviser. **For more information on the
adviser's role, read Advisor
Resources.
What kinds of programs are offered for Orgs?
There are a number of programs designed to enhance your effectiveness as a team,
as an organization, and as individuals.
The first program of the year is usually OrgSmorg which is a Smorgasbord of Organizations.
It invites students to get a feel for the many involvement opportunities on campus.
(A perk for all students) It also allows organizations to creatively promote
their organizations, recruit new members, and have fun! (A perk for the organizations).
There is also ORGANIZATION ORIENTATION which is a program designed to update
org's on current information and procedures enhancing individual and organizational
leadership skills. This program is mandatory for all registered student organizations
each year. It is offered on line through D2L, so
it is available to you whenever you need it!
Wait! There's more! There's also the BUDGET PLANNING SESSION which provides students
with help in preparing for the annual SUFAC (Segregated University Fee Allocation
Committee) budget process and in the completion of necessary forms. This is very
important since SUFAC is the official disburser of org funds.
Max U
which is a day-long, intensive
leadership workshop, addresses current needs and concerns of student leaders.
LeaderFest is typically offered late in September or
early in October. This is a great way to get a
jump start on the year. It will be valuable for
both the current and future leaders in your
organization.
Oh, and don't forget the UNIVERSITY LEADERSHIP AWARDS PROGRAM. The University
Leadership Awards Program recognizes outstanding campus leaders for their involvement
contributions through Who's Who in America's Colleges and Universities, Chancellor's
Medallion, and University Leadership Awards. For more information on this, visit
the ULA website. For more information on the program and deadlines associated
with the nomination process, call Student Life.
And we would be remiss if we didn't mention the "MANAGING
CHANGE...A GUIDE TO SMOOTH TRANSITION" workshop. Outgoing organization officers have an opportunity
to assess their experiences and learn how to market them to future employers,
while incoming officers learn from experienced officers and plan for the future
of their organizations.
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