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OFO: Dining Services Info
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Food and Beverage Provisions
Request and Purchasing
By contractual agreement with the University of Wisconsin-Green Bay,
Sodexo is the on-campus
provider of food for student organization events and activities. For information regarding budget
approval and request procedures, see the Organization Handbook, or contact OFO.
Consult with the OFO staff prior to any food and/or beverage purchase for an off-campus event using
Segregated Fee or Agency Funding. Guidelines for using a food vendor other than
Sodexo must be followed
by the student organization, and then only with prior Organization Finance Office approval.
Requests involving any serving of alcohol at a student organization-sponsored event must be approved by
the Director of the University Union, or the Campus Contract Administrator for events outside of the Union.
Alcohol Request Forms can be obtained from the University Union Reservations and Catering Office. Specific
event conditions will be required to meet the Campus Alcohol and Other Drugs Policy. See the Event/Program
Security Policy in this chapter regarding the presence of an alcohol patrol at events where alcohol is present.
Upon receipt of a completed and authorized Food Service Request Form,
Sodexo will provide the services
specified. Payment for services rendered will be processed based on the amount approved on the Food Service
Request Form. A copy of any Sodexo invoice will be made available for student organizations upon request.
Student Orgs are encouraged to request a "Priced Right" menu from
Sodexo. This can save a considerable amount
of money in charges for food and drinks.
Using University Dining Service
Information on the menus and services available from
Sodexo are described in the catering brochure available
in the Student Life Office or from the University Union Catering Office. Please call
Sodexo with your questions. (2200 ext. 31)
Advance planning of the event depends on the services being requested. Consult with
Sodexo to determine the time
line for your event. By following these general guidelines, you will ensure proper service for your event:
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A minimum notice of 3 working days is recommended for coffee and donut orders.
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A minimum notice of 7 working days is recommended for small luncheons and banquets.
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A minimum notice of 14 days is recommended for large banquets or catering.
If additional services are required at the time of the event, an authorized student organization representative
may sign an additional Food Services request, available from Sodexo staff. This student organization member
thereby accepts responsibility of student organization funding or assumes personal liability for payment.
Special services such as linens and flowers are available for more elaborate or elegant affairs. Please be sure
to specify any special request. There may be an additional charge.
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