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Technology Council - Minutes
Monday, February 6, 2006

Present: Sharon Dimmer, Fritz Erickson, Fergus Hughes, Sue Keihn, David Kieper, Dan McIver, E. Nicole Meyer, Erik Mims, Kathy Pletcher, Dean Rodeheaver, Meir Russ Tim Sewall, Jan Thornton.
Not present: Steve Dutch, Scott Hildebrand.
Guest: Paula Ganyard.

The meeting was called to order at 10:00 am.

Minutes of the December meeting were approved by consensus.

Web Surveys. Paula Ganyard, campus webmaster, was on hand to discuss the growing demand for web surveys for instructional and non-instructional purposes. With the convenience of email distribution lists there are an increasing number of students, faculty and staff who are interested in conducting surveys over the web. The increased interest in web surveys coupled with the lack of an easy to use design tool has created a technical support burden for the webmaster in providing support for web surveys. Aside from the technical support issues, there is also a concern the surveys will become so prolific that students and others will simply ignore them as spam. The IS Division has recently acquired a web survey tool that will help alleviate some of the technical support problems, but could exacerbate the proliferation problem. Key questions for the Council to consider are: do all web surveys have to be approved by the Institutional Review Board; should there be some restrictions on the number of surveys sent to the general distribution lists; do we need controls on who can use the survey design software; and, should student accounts be under the authority of a faculty member? The Council recognized that the issues are complex and agreed that it would be helpful to have some guidelines to govern web survey development and distribution. The Council asked Paula to draft guidelines for the Council to review.

First Review of IT 2007 Action Plan. The Council reviewed the first draft of the action plan to implement objectives of the IT 2010 Technology Plan. A number of action items were suggested. Technology Council members will review and submit further modifications to the plan. The plan will also be reviewed by the Library and Instructional Technology Committee. The final draft of the Action Plan will be reviewed and approved at the March meeting of the Technology Council.

The next meeting will be March 6. The meeting adjourned at 10:55.

Respectfully Submitted,
Kathy Pletcher, Chair

 

 

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