University of Wisconsin - Green Bay

Technology Council

Technology Council
Minutes of the meeting held
November 22, 2010

Present:  Derryl Block, Kathleen Burns, Adam Dahlka, Lisa DeLeeuw, Sharon Dimmer, Scott Furlong, Craig Hanke, David Kieper, Dan McIver, Kathy Pletcher (chair), Tim Sewall, Mike Stearney, Christine Vandenhouten Zach Voelz
Not present: Paula Ganyard,

  1. Called to order by Kathy Pletcher 3:30 pm.
  2. Minutes: Minutes of October 18, 2010 meeting were approved
  3. 2nd Review of Acceptable Use Policy for Employees. The Council reviewed the changes to the Employees Acceptable Use Policy for Technology & the Internet.  A few additional changes were suggested.  Dave will revise policy and post in GBShare.  The Council will approve via email and Kathy will submit the policy to the Provost for review by Cabinet, and ultimate approval by the Chancellor.
  4. Review of Computer lab usage and Lab Plans for 2011/12.  The Council reviewed and discussed the lab usage report and concurred with Diane’s recommendations to not make changes at this time.  The Lab Plans for 2011/12 stand approved. 
  5. Follow up discussion on student photos in SIS, possible enhancements, and process for additional access.  Currently faculty have access to student photos in the class rosters and for their assigned advisees.  Adam reported that students were concerned about extending access to the photos to others.  The question was raised: is it appropriate use for an instructor to print the class roster with photos and pass it around the class?  This would not be appropriate use of the photo.  The Council agreed that faculty should be informed that the photos are for their personal use and are not to be shared or distributed.  Kathy will work with the Deans as to how this information will be transmitted to the faculty.   Regarding extending access it was agreed that Advisors in the Advising Office and Adult Degree should have access to student photos.  Kathy and Mike will work together regarding access for advisors.  Kathy and Dave reported on the lack of policies at other campuses, except for Madison.  Madison has a very strict policy on the use of student ID photos.  Dave will review our security policy in light of adding some policy statements on student ID photos and bring that back to the December meeting.  Extending access to the photo database by Residence Life was considered acceptable by students living in housing because it would assist them if they get locked out.  Kathy will follow up with MIS staff to determine if we can provide access only to photos of students in Residence Life.  It would not be appropriate to give Residence Life staff  access to the entire photo file.  Kathy will follow up with Rick Warpinski regarding how students are informed about the use of their student ID photo.
Meeting adjourned at 4:25 pm