University of Wisconsin - Green Bay

Technology Council

Technology Council
Minutes of the meeting held 2:00 pm - 3:00 pm
September 28, 2009

Present: Kate Burns, Lisa DeLeeuw, Sharon Dimmer, Scott Furlong, David Kieper, Jacob Lopez, Dan McIver, Kathy Pletcher (chair), Mike Stearney, Christine Vandenhouten, Zach Voelz
Not Present: Derryl Block, Daniel Meinhardt, Tim Sewall

  1. Called to order by chair at 2:00 pm
  2. Welcome to new members:  The following people were introduced and welcomed to the committee: Jacob Lopez, Mike Stearney, Christine Vandenhouten. The following people are also new to the committee, but unable to attend: Derryl Block, Daniel Meinhardt
  3. Introduction of continuing members: Kathleen Burns, Lisa DeLeeuw, Sharon Dimmer, Scott Furlong, Dan McIver, Dave Kieper, Tim Sewall, Zach Voelz
  4. Review of Council charge & operating procedures - Kathy Pletcher reviewed the Technology Council charge which is: The Technology Council is advisory to the Provost and responsible for developing and monitoring the campus technology plan and recommending technology policies. In addition, Pletcher also reviewed the procedures that the Council follows:
    • monthly meetings
    • documents stored on GB Share
    • keep the campus updated through a public website
    • generally operating by consensus

  5. Annual Report 2008/09: the Council reviewed the annual report of 2008-09 and,  with only one correction of changing the item regarding Outlook and Faculty schedules to moving forward, the Council approved the report.
  6. Possible topics/action items for 2009/10: the Council discussed the list of items that it will work on this academic year, which were:
    • Develop Tech Plan 2015
    • Review (Nov.) and Approval (Dec.) of Computer Lab Plans for 2008/09
    • Student photos in SIS – class rosters and other uses
    • Policy for guest users of the UWGB network
    • Digital asset management – storage of images, video and audio files
    • Electronic records management
    The Council was asked if there were any other items that members would like to see addressed, hearing none the list was approved.
  7. Meetings for fall semester:the Council will be meeting three more times for the fall semester:
    • October 12, 2:00-3:00
    • November 16, 2:00-3:00
    • December 7, 2:00-3:00
  8. Other business: Mike Stearney asked if the 5-year planning cycle was flexible enough.  Pletcher replied that with the addition of the action plan, which is yearly, that she feels it works well, but that we need to make sure we are responsive to issues when they arise. Scott Furlong asked if there was anything further about the D2L and Blackboard litigation. Pletcher responded that the UW System renewed our contract for a five year period and things are looking good with the company for now.
  9. Adjourned 2:40 pm