skip to content

Office of Marketing and University Communication

email Signature Creation Tool

Why use this signature?

  • Professional – refined appearance, clear contact information
  • Consistent – unified look, information structure
  • Links – promote websites and social media accounts
  • Brand – show your affiliation with UW-Green Bay

This tool is available as an option to the UW-Green Bay community. It may be used to generate an email signature. To create your custom signature, follow these steps:

  1. Customize: Enter your information in the form below.
  2. Apply & Preview: Click “Apply Changes” to update the signature. Repeat steps 1 and 2, if needed.
  3. Copy & Paste: Click and drag to select the text of the formatted signature, copy, and paste into the signature field of your email client. For help, see topics below.

Signature preview:

Firstname M. Lastname
Office or Department Name, BLDG XXX
UW-Green Bay, 2420 Nicolet Drive, Green Bay, WI 54311
tel: 920-465-xxxx  |  email:
follow: Twitter   |   Facebook   |   LinkedIn
Please fill out the form below with your information. Leave fields blank if you don't need them. You can press "Apply Changes" to update as you go.

: : :


: :

(last 4 digits): :

Include the following Social Media accounts (Optional):


: See Note Below

: See Note Below


Important notes about filling out this form


You may click Apply changes as many times as you need to continuously update this form. Once you have the signature how you like it, you can then simply click and drag to select the signature section of this form and copy and paste it into the signature section of your email client.


If you do not enter a phone number, this form defaults to the university switchboard (2000). Please enter in only the last four digits of your phone number.


If you do not enter a departmental website, this form defaults to our campus homepage (

Social Media

Twitter: To find out your twitter username, log in to twitter and click on Me. You will see @username. You only need to enter in your Twitter username also known as a handle.
Login to Twitter »

Facebook: To find out your facebook username, log in to facebook and click on the gear in the upper right corner and go to account settings. The Username will be listed as You only need to enter the username part. If you wish to link to a group instead of a personal facebook page, you must type in /groups/groupname, not just the groupname.
Login to Facebook »

LinkedIn: To find out your LinkedIn username, log in to LinkedIn and "click on Profile." You will then see a web address that looks like If you want to enter a personal account, you must enter in/username. If you want to enter a company page instead, you would enter in company/companyname (for example /company/uw-green-bay). It is possible that the company name may also just be a number. If you are unsure, please contact us.
Login to LinkedIn »


Inserting your new email signature will depend on what client you use to access your mailbox.

Outlook Web App ( OWA ): On the top right hand corner select the options drop down and select "see all options." From that page select the settings tab on the left hand side. Simply copy and paste into the signature box and save.

Outlook 2011: On the top left hand corner select Outlook > Preferences > Signatures then click the plus ( + ) to add a new signature. Simply copy and paste.

Outlook 2010: Open a new email message and under the insert tab click to "Insert a Signature." A window will pop up and you can select "New" then simply copy and paste.

For more help: please contact the Help Desk at 465-2309.