COVID-19: See our Phoenix Forward page

Covid-19 Youth Program Policies

Picture of four campersWe're prepared to welcome you to campus!

We are pleased to announce that we will be operating youth programming on campus once again under the guidelines recommend by the state.  If you choose to participate in our youth programs, we thank you in advance for supporting our staff as they take on the task of providing a fun, safe and educational environment for your student! We hope that this COVID-19 page will help you gain a better understanding of what our programs may be like with us, and that providing this information will allow you to register and prepare with confidence for a program with us during the ongoing pandemic. These policies were created using recommendations from The American Camp Association, YMCA, Environmental Health Engineering, Inc and the Centers for Disease Control and Prevention (CDC).
 
Before You Register
In order to create a youth program environment that allows us to operate during the pandemic we have enhanced some of our normal practices and added some new policies. Be aware that not everything at the program will be exactly the same as in years past; we appreciate your understanding, trust and flexibility as we move forward with youth programming on campus.

Please, before you make the decision to register, take these (3) important steps:
 
  1. Read This COVID-19 Web Page. Students and their parents/guardians are asked to review this web page before registering. This web page will be updated as new information and guidelines are available; we highly recommend checking this page again prior to starting a program.
  2. Read the Registration Form. Please read the registration form prior to registering for a program as it includes risk and liability statements. 
  3. Ask Questions. If there is anything that is unclear or if you have any questions, please call or email us anytime, we are happy to answer your questions.
In addition, we highly suggest that you consider taking these steps before you register:
 
  • Consult With Your Medical Provider. If a student is at increased risk for complications related to COVID-19, we strongly recommend that you consult with your medical provider to assess your student's risk to consider whether UW-Green Bay programs are appropriate for your student at this time. See CDC resources discussing those at increased risk here.
  • Understand Your Medical Insurance. All campers must have medical insurance. Note: Your personal medical insurance may not cover your student's medical expenses. Review your medical insurance to determine if coverage is appropriate, or if a supplemental medical policy may be necessary.
  • Consider Trip and/or Travel Insurance. We highly recommend that parents consider purchasing trip and/or travel insurance from a third party vendor to cover some of the costs and/or losses incurred as a result of trip delay, cancellation, interruption, or early termination. This may include coverage for paid youth program tuition or other fees, medical treatment or evacuation, or costs incurred from cancelled flights, lost baggage or other costs. The terms and conditions of coverage vary according to the insurance vendor.  
  • Create Emergency Plans. Back-up travel plans are more important for due to the uncertainty presented by the pandemic. For example, a student may need to return home early from a program, leaving you scrambling to figure out how to come to campus to pick up your student. Have a plan to be able to have someone pick up your student on short notice if needed.

WHAT IS REQUIRED OF YOU? 

 

Before Your Youth Program

NOTE: This web page is meant to give an overview of the practices and policies that WILL be in place, based what we know now. These can and will change as we approach the program start dates; we are continuously updating the information listed here to adapt to current conditions. We will also notify our registered youth program families directly with the final practices and policies that will be in place during their program to support our goal to avoid COVID-19 during the program.
 
Vaccination, Testing & Quarantining 
Prior to starting your UW-Green Bay youth program, students WILL be expected to:

Single Day Activities
  • Participation is not allowed for those currently in quarantine or isolation.
  • Student must report to UW-Green Bay Camps any positive COVID-19 test results if received within three days of the beginning or end of the program. Please call (920) 465-2775.
Activities 2 Days or More
Show proof of COVID-19 vaccination OR proof of negative COVID-19 test 72 hours prior to program check-in.
           
If your camper is fully vaccinated:
  • They will be exempt from needing to show proof of negative COVID-19 test.
  • You will need to upload proof of vaccination into CampDoc.com (online healthcare form), by providing a copy of their vaccination record from the Wisconsin Immunization Registry
  • An individual is considered fully vaccinated:
    • Two (2) weeks after receiving both doses of a two-dose vaccine (Pfizer or Moderna); or
    • Two (2) weeks after receiving a one-dose vaccine (Johnson & Johnson)
If your camper is NOT VACCINATED:
  • Student is REQUIRED to have one of the following:
    • Tested negative within three days (72 hours) of arrival, or;
    • Tested negative upon arrival with the Abbott Binax NOW test, or;
    • Documentation of a positive PCR test within 90 days of the activity and past completion of the isolation period.
  • A youth program is not allowed for those currently in quarantine or isolation.
  • Student must report to UW-Green Bay Camps any positive COVID-19 test results if received within three days of the beginning or end of the program. Please call (920) 465-2775.
  • You will need to upload proof of negative COVID-19 test into CampDoc.com (online healthcare form).
FREE rapid Abbott Binax NOW test availability:
  • UW-Green Bay is offering free COVID-19 testing on campus at the Kress Events Center 3rd to last day prior to your first day of camp. You will be notified of this date in your confirmation materials. 
  • Contact us to schedule an appointment at: camps@uwgb.edu or 920-465-2775.

During Your Time at the Youth Program

Welcome to Campus - You’ve Arrived! 

In order to minimize the spread of communicable disease and exposure to COVID-19 at camp, we have enhanced our health, hygiene and wellness practices based on guidance from The American Camp Association, YMCA, Environmental Health Engineering, Inc and the Centers for Disease Control and Prevention (CDC). Non-Pharmaceutical Interventions (NPIs) are community mitigation strategies. They are actions, apart from getting vaccinated and taking medicine, that individuals and groups can take to help slow the spread of illnesses like pandemic influenza (flu) and coronavirus SARS-CoV-2 (COVID-19). NPIs are among the best ways of controlling the transmission of pandemic flu or COVID-19 when vaccines are not yet available.
 
Check-In on First Day
We will be completing check-in via a drive through process. The following is the step-by-step check-in process:
  1. You will be notified prior to the start of camp of your drive-through check-in location. 
  2. Upon arrival, students should not get out of the vehicle until given permission to do so by University staff.
    1. Parents and guardians should not get out of the vehicle at any time. 
  3. On the first day of the program, University staff will go over your health care form and COVID-19 forms prior to the camper joining the program.
    1. First, if a student has not been vaccinated or has not had a negative COVID-19 test in the past 72 hours, they will be required to complete a rapid Abbott Binax NOW test provided by UW-Green Bay at no cost to the student before they are allowed to enter the program. This rapid test typically takes approximately 15 minutes. 
      • No student will be allowed to participate until the results of that test are known.
      • The Guardian will be required to stay with that student until the results are known and the student can enter the program.
      • All other students who arrived in the same vehicle as the student being tested will not be permitted to participate in the program until the results are known.
      • Participants testing positive upon the arrival to campus with the Abbott Binax NOW test will not be eligible to participate in the activity and must return home with parent or guardian.
      • In the event that the student tests positive, all other students who arrived in the same vehicle will be prohibited from entering the camp.
    2. Second, a Health Screening will also take place at this time to ensure the student does not exhibit any symptoms or sign of COVID-19. 
Daily COVID-19 Policies

Daily Drop-Off/Pick-Up
Staff will come to your car to get your student or bring your student to the car at pick up. Parents, guardians and visitors will not be allowed at the program or to get out of their cars at drop off or pick up. If possible, please be consistent with the person who drops off and picks up. Face masks must be worn at drop off and pick up by the student and anyone in the car. During drop-off each day, University staff will ensure a safe Health Screening was recorded before the student is allowed to exit the vehicle and join the youth program. 

Health Screening
We’ll have health screening checks upon camper arrival and check-in and throughout our days together at the program each day. These health checks will include asking questions about how students are feeling and recent contact with anyone who is known or suspected to have COVID-19 and checking for symptoms.
 
Face Masks
FACE MASKS WILL BE REQUIRED OF ALL STUDENTS AND STAFF. UW-Green Bay will provide students with one cloth mask at check-in. However, students are allowed to bring their own cloth face masks to camp. Families should either wash the face mask each night or wear a different face mask each day of camp. Students will wear masks properly over the nose and mouth at all times.  


IMPORTANT: For our NPIs to be effective, we need commitment and diligence from our students and staff. Students who, in our judgement, do not comply with these expectations may be dismissed from the youth program.
 


What are we doing to help prevent COVID-19? 

 

COVID-19 Mitigation Strategies


Cohorting
Our youth program groups will not exceed 25 total people (includes staff). When we must interact with groups or people outside of our own cohort (for example, when we are at lunch or in restrooms), we will maintain physical distance and wear masks.
 
Physical Distancing
Physical distancing will be required at all times as best as possible. All program classrooms will adhere to the CDC recommended social distanced guidelines at the time of the program. 

Hand Hygiene
We will increase frequency and staff monitoring of hand washing for 20 seconds with soap and water and use of alcohol-based hand sanitizers. Staff will also teach and monitor proper cough and sneeze etiquette to prevent the sharing of germs during the program.
 
Sanitizing
Students and staff will daily sanitize the classroom both at the beginning and at the end of the day with CDC approved disinfectant and PPE. This includes sanitizing touchable surfaces such as shared group equipment, computers, tables, etc. Students will not share personal objects (water bottles, personal gear, chap stick, etc.) and any shared items will be cleaned and disinfected between uses. Campus custodial staff will clean and disinfect camp spaces daily. 
 
Ventilation
Where as it is possible, youth programs are encouraged to do as much activity outside as possible. However, not all programs are capable of doing all activities outside as well as weather can prohibit the use of outdoors space. While inside, we may keep the windows open while driving to increase ventilation. 
 
Meals
All meals will be served out of the University Union cafeteria. Food will be accessed via a self-serve model for hot food, with some items (sandwiches, wraps, salads, etc.) prepackaged for convenience. Youth programs will be encouraged to eat outside away from other programs if weather permits. If the weather does not allow outside eating, camps will be able to sit in socially distanced spaces throughout the University Union are. University Dining's goal is to help all programs be successful while balancing safety and convenience. All operations are constantly under review in order to ensure we are meeting that goal. 

 

COVID-19 Symptoms During Camp/Positive Test


If a Participant Shows Symptoms while at a Program
The following steps will take place if a participant shows symptoms while at a youth program:
  1. We will notify the parent/guardian.
  2. Student will be tested for COVID-19 using the Abbott Binax NOW rapid test upon permission of the parent/guardian.
  3. Participant will be isolated until they either have a negative test result or return home.
If a participant tests positive during a program for COVID-19
If a participant tests positive during a camp for COVID-19 with an Abbott Binax NOW rapid test, the following steps will take place:
  1. The student will be isolated immediately.
  2. We will notify parent/guardian to pick up the participant within one hour of notification.
  3. We will identify and list close contacts of the participant.
  4. We will communicate the possible exposure to teachers, staff, and parents, guardians or caregivers of students in the program.
  5. We will communicate with campus facility managers and implement our campus disinfecting and cleaning plan.
  6. We will work with campus leadership to assess transmission levels and support any contact tracing efforts requested by the Wisconsin Department of Health Services (DHS) or our local public health department.
  7. We will notify close contact participants and staff to:
    1. Quarantine for 14 days
    2. Consult with their healthcare provider for evaluation
    3. Wait 4-5 days before testing unless symptoms develop
  8.  We will communicate with teachers, staff, and parents, guardians or caregivers the importance of COVID-19 mitigation strategies (e.g., staying home when sick, washing hands, wearing masks, social distancing).
  9. We will inform the participant that they can return to programming after meeting criteria for ending home isolation.

After Your Youth Program

Student parents & guardians are required to report to UW-Green Bay if their student shows signs or symptoms of COVID-19, or tests positive for COVID-19 within three days of leaving camp.

Cancellation/Reimbursement Policy

  1. If student must cancel for medical reasons, including COVID-19, prior to the start of camp full refunds are provided. 
  2. If a student is excluded from camp at any time due to becoming infected, experiencing symptoms during the youth program or being contact traced resulting in their exclusion, a prorated refund will be given based on the program fee and hours present at the program. This will be calculated by taking the percentage of hours left of the program multiplyed by the program fee to get the prorated refund amount.
Contact

If you have questions about youth camp registration or payment please contact us at 920-465-2775 or camps@uwgb.edu.

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