Overview

The Disability Services Office (DS) will provide print materials in alternative formats for students that  are eligible for this accommodation. Alternative formats include but are not limited to e-text, audio, large print or Braille. Most textbooks are converted into an accessible electronic PDF file, which is downloadable from GB ACCESS. DS will try to honor the student preferred format to the best of our ability.

Students who use Alternate Textbook Formats must abide by the following:

  • Because textbooks are copyrighted materials, copyright laws require a student to own a physical copy of the textbook being requested in an alternative format. Proof of book purchase will need to be provided before access will be granted by showing the physical copy of the text book or providing a receipt.
  • The student is not permitted to copy the file or distribute to others.
  • The digital file is not to be modified in any way.

Due to the nature of obtaining and converting print materials, it is essential that requests are made as early as possible, but no less than 6 weeks. All students needing this accommodation also have priority registration for their courses, assuring the possibility for a timely request for materials for the next semester.

               HOW TO MAKE AN ALTERNATIVE FORMAT REQUEST

  1. Identify materials you plan to request in alternative formats, by contacting your instructors and checking book information in your Student Center.
  2. Check for existing sources of materials that may provide you access without needing to submit an accommodation request.
    1. Project Gutenberg (electronic text of books out of copyright) – You can download them without submitting a request to the Alternative Formats Coordinator.
    2. Bookshare – Free service for people with print disabilities. You can download them without submitting a request for Alternative Formats.
    3. Purchasing or renting audio or e-books instead of print books.
  3. Generate (or revise) your class-specific Faculty Notification Letters in GB ACCESS.
  4. Submit your alternative format requests in GB ACCESS.
  5. Submit your receipts or proof of purchase in GB ACCESS.
  6. Review your alternative format requests and their status in GB ACCESS under LIST BOOKS CURRENTLY BEING PROCESSED FOR (TERM)
 

             SAMPLE EMAIL TO INSTRUCTORS

This letter is intended for students emailing their faculty to find out what the readings will be for full semester courses. We suggest that you copy and paste the text below into your email program. Then, edit and personalize the letter as appropriate. There are several place holders indicated by “<INSERT …>” to enter the course info, instructor name, semester, your name, and your contact information.
_______________________________________________________________________________________________

[Subject Line]: Reading materials for <INSERT COURSE NAME/NUMBER>

Dear <INSERT GREETING/INSTRUCTOR NAME >:

My name is <INSERT YOUR NAME> and I am enrolled in <INSERT COURSE NAME/NUMBER> for <INSERT SEMESTER>. I am approved for Alternative Format as an accommodation through the Disability Services office (www.uwgb.edu/ds). This service provides reading materials in formats that are accessible for students.

I am requesting your assistance in providing me with the following information regarding any reading materials that will be used in your course, so I can determine which materials need to be obtained and converted to an alternative format.  Because of the time it can take to obtain and convert materials, it is important to start this process well before the semester begins.

Would you please send me a detailed list of any reading materials (including textbooks, reading packets, class handouts, library reserve materials, readings posted on web pages, e-reserves, lab manuals, etc.) we will be using during the semester that are not already entered in SIS or the bookstore.

Reading Type: Textbook, reader, handouts, web links, e-reserves, lab manual, etc.

Title:
Author:
Copyright and/or edition:
ISBN Number (if known):
Bookstores, copy stores, or other source where available:
Is a previous edition an appropriate substitute?  If so, what edition(s)?:

Thank you for your assistance.  If you have any further questions, please contact me or the Disability Services office at (920) 465-2841 or dis@uwgb.edu.

Sincerely,
<INSERT YOUR NAME>
<INSERT YOUR CONTACT INFO (EMAIL & PHONE SUGGESTED)>