All campuses are closed to public per state emergency order. All classes at all UW-Green Bay campuses will be taught via alternative delivery methods through the spring semester. Visit our coronavirus (COVID-19) website for more information.

Training for Notetakers


In most cases, you will not know the student(s) you will be taking notes for. If you figure out or know who the student is, please keep that information confidential. Many students do not want to be identified as the student needing notetaking services so please do not approach the student. Disclosing information to others will be grounds for immediate termination.

Taking Good Notes

Please incorporate these notetaking tips to ensure that your notes are providing access to the presented classroom materials.

  • Take clear and concise notes in each class.
  • Go to class! Be on time. Many professors give important information during the first five minutes of the class.
  • Ask for feedback by asking your professor about the quality of your notes.
  • Focus on the essence of the lecture or what the professor is trying to explain as accurately as possible.
  • Write legibly using a dark pen.
  • Be unbiased. Don’t interject your opinions in the notes.
  • Leave blanks if you are unsure, or miss something the instructor says. Fill it in later or ask the instructor for clarification. If you are unsure of spelling, write sp? above it and correct it later if possible.
  • Use white space effectively. If you space out the main ideas, the student will be able to process the notes more effectively.
  • Make points for emphasis. Underline important words and phrases or use any marks such as asterisks, starts, circles, etc.
  • Use examples given by the instructor. Include diagrams and illustrations given on the blackboard or on charts brought in by the instructor. Be sure to indicate where the information was obtained.
  • Take notes even during videos or presentations.
  • Above all, please use the label given to you to identify the class you are taking notes for. This will help us determine that you are uploading notes twice a week.

Printing off materials from DLE (Canvas) and uploading them to GB ACCESS is not sufficient. Supplement these materials with information presented during lecture and discussion/lab sections.

Labeling Your Notes

Please label the first page of notes with the class name and the date the notes were taken.

Scanning Your Notes

Your notes can be scanned in the DS in the DS Office (Student Services Building Room 1700); the Cofrin Library on 3rd floor; the General Access Lab; or another scanner of your choice. The DS staff will show you how to operate the DS copy machine so you can scan your notes directly to your campus email.

Before you scan your notes, please write in the name of the class and the date the notes were taken

Timeliness of Providing Scanned Notes

Per the Notetaking Contract, you are required to scan and upload your notes to GB ACCESS twice a week. Failure to do so can result in a verbal or written warning and termination as we need to provide this service in a timely matter.

If You Are Absent

If you plan on being absent from class or cannot show at the last minute, it is your responsibility to obtain notes from the class you missed. Please arrange with another student in class to copy his/her notes for the classes you missed. If the notes are crucial, (i.e. there is a test during the next class session), please have the back up notetaker come to our office and we will scan the notes and upload them to the GB ACCESS under the correct class.

If You Drop The Class

If you drop the class any time during the semester, please let the DS Office and your professor know as soon as possible. This will assist us to find a new notetaker quickly. It will be helpful if you can assist us in securing a new notetaker for the remainder of the semester by recommending another student from the class.


Please be conscientious about the quality of your notes. Ask the course instructor to review your notes. This will not only assist the student, but will also provide a valuable study aid for you.


The DS Office pays notetakers $20.00 per credit hour (i.e. $60 for a 3 credit class). If you are taking notes for more than one student in the same class, unfortunately, we can still only pay you once.

We encourage notetakers to consider taking notes on a volunteer basis. We will provide a certificate outlining the number of volunteer hours at the end of the semester.

If you have worked on campus and provided the university with direct deposit information, you will receive your notetaking payment at the end of the semester. Please remember that your payment will be included with your other on-campus job, if applicable.

For students who have not been employed on campus, you will need to complete payroll forms and the Note Taking Agreement form on date of hire.